REPORTING TO THE PROCUREMENT MANAGER
JOB PURPOSE:
To co-ordinate and manage all purchasing activities across the allocated Business Units and provide a value-added Supply Chain service to those Business Units. To establish and manage the Supplier Service Level Agreements, identify new opportunities, and seek and apply ways to improve efficiencies whilst ensuring legislative compliance. Additionally, the position will be responsible for tendering processes and administration of contracts/SLAs in accordance with policies, procedures and specified contract requirements.
JOB FUNCTION;
Contract Management:
Ensure all critical and supplier folder with relevant documentation is created and maintained on the internal customer document management system
Relevant communication sent to team to ensure they are aware of documents that are expiring or requires update
Customer Liaison:
All account queries are addressed within 2 days
Customer SLA rating and one-on-one interaction rating is maintained at a score of ≥3/5
General:
Product catalogues are monitored and updated as and when required
Increase the BBBEE spend according to the set procurement measurables
Market conditions and new products are researched on monthly basis
Purchasing:
Quotes on technical items and materials for production/fabrication purposes are sourced upon receipt of a Request for Quotation
Quotes on ad-hoc everyday use items are sourced for the Business Units upon receipt of the Request for Quotation
Cost savings is maintained as a % of the Company s average material cost over a 5 year period (Ave material cost)
Contractual pricing spend to be maintained at ≥ 80%
Overdue orders are kept at ≤10% open orders
All orders are expedited weekly
Lead times are confirmed and entered on JDE upon receipt of quotation
Orders are placed with the supplier within 2 days
Supplier Management:
RFP (Request for proposals) are compiled and the subsequent Tender process is managed and tracked till adjudication stage
Critical supplier audits are done in conjunction with the Procurement Manager and the QC department
Contracts / Service Level Agreements (SLA’s) are set up with selected suppliers and managed monthly
Price Adjustments are managed and negotiated based on various cost drivers i.e. SEIFSA tables, LME, PPI and CPI inflation tools
Supplier delivery accuracy on promised date is managed at 100% accuracy
System Integrity:
Migrate all procurement documentation to the relevant internal document management system
Ensure standardisation and naming convention across the group.