Operations & Admin Assistant (Agricultural Supplies)

Somerset West
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: SW006230/CL

Apply before Apr 30 2026 | 30 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

OPERATIONS & ADMIN ASSISTANT (AGRICULTURAL SUPPLIES)SOMERSET WEST: My client, a reputable company in the Agricultural Sector, is seeking to employ an Administrative Assistant to join their team in Somerset West. The ideal candidate must be physically capable of daily stock handling and lifting.

Purpose of the Role:
To provide comprehensive administrative support within a fast-paced agricultural environment, ensuring efficient handling of calls, stock coordination, supplier processing, and general office administration, while maintaining accuracy and accountability across all functions.

Key Responsibilities Include but Are Not Limited To:

Manage incoming calls professionally, including screening, transferring, and handling enquiries
Assist walk-in customers with product, pricing, and availability queries
Conduct stock checks and take accurate messages
Track daily waybills and ensure timely delivery of goods
Liaise with customers and couriers to resolve delivery queries and prevent errors
Prepare and organise documentation for filing
Maintain accurate filing systems for invoices, credit notes, and customer/supplier accounts
Generate Goods Received Notes (GRNs) where required
Process supplier invoices and maintain accurate records and statements
Reconcile supplier statements with Pastel ledgers
Prepare monthly supplier payment schedules and track payments
Assist with debtor-related tasks, including sending invoices and following up on outstanding payments
Provide support to the Debtors Administrator, particularly during month-end processes
Perform daily stock handling, including lifting and moving products as required

Criteria:

Proven experience working on Pastel (non-negotiable)
Strong administrative and organisational skills
Computer literate (Microsoft Office)
Physically capable of daily stock handling and lifting
Able to work in a fast-paced, hands-on environment
Mature, dependable, and accountable, with the ability to handle pressure
Willing to take initiative and work as part of a team
Fully bilingual in English and Afrikaans

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.