Minimum Requirements:

1. Grade 12 plus Secretarial Diploma / qualification
2. 5 – 10 years relevant Executive Assistance / Secretarial and Administration experience
3. Strong private sector at executive management level experience
4. Exceptionally high level of Computer Literacy required (MS Office – Word, Excel, PowerPoint and Outlook)
5. Must have a good understanding of an Executive’s statutory responsibilities and be able to support in all required roles
6. Excellent communication skills
7. Presentable – neat and professional in appearance
8. Valid drivers’ licence

 Skills Required:

1. Communication both written and verbal
2. Administrative / Secretarial
3. Computer Literate
4. Reporting
5. Good interpersonal and client relations skills.
6. Creative problem-solving skills.
7. Developed time management and organisational skills.
8. Able to follow instruction precisely.
9. Meticulous and diligent

 Key Duties / Responsibilities:

• Communicating professionally and effectively with clients telephonically, managing and screening Executive’s telephone calls.
• Taking and distributing of messages.
• Welcoming clients / visitors and communicating their appointments with Executives.
• All duties pertaining to diary management including scheduling of meetings / appointments, liaising with clients / suppliers / stakeholders both telephonically and via email on behalf of management. Making flight, travel and accommodation arranging and communicating details to management.
• Document control and systems assurance – recording all information and keeping confidential records in a user friendly accessible format.
• Taking, typing and distributing of meeting minutes.
• Typing letters, reports and general correspondence.
• Providing general secretarial / office administration support to management.
• All general office administration duties including preparing meeting documents / presentations.