KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

•    A detailed Curriculum Vitae.

•    Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).

•    A copy of your identity document (South African ID or passport for foreign nationals).

•    Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent pay slip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

Administration: Optical Scanning

Administration of the optical scanner operations on the QQ campus:

•    Communicate and collaborate with academic staff and other support services on optical scanning needs.

•    Administer optical card printing, procurement and distribution to academic staff and different faculties.

•    Scanning of completed optical cards using the Remark system.

•    Administer and safeguard tests, exams and student results in the custody of the optical scanning

•    team (according to POPIA requirements).

•    Update and maintain accurate records of optical scan requests and completed work.

•    Deal with enquiries from academic staff recording optical scanning and scanning results.

Administration: Academic Staff and Leadership Development

Support the academic staff development coordinator with the logistics of academic staff development

and internal CTL development workshops or initiatives on the QQ campus:

•    Workshop venue administration including booking of venues, venue set-up and venue support

•    Financial administration related to the hosting of various workshops and events

•    Provide general administrative support to the hosting of various workshops and events including

workshop registration, attendance, materials and evaluations

•    Market events through different platforms including, but not limited to in-person office visits

•    Lead the new academic staff program on the QQ campus through a continuous needs analysis,

meet-and greet sessions, formal workshops and events.

•    Provide administrative and logistical support to the UFS graduate attribute project on the QwaQwa

campus

Inherent requirements:

•    Grade 12 on NQF Level 4.

•    Minimum of one (1) year’s experience in the use of a Learning Management System (LMS) or e-Assessment system.

•    Minimum of one (1) year’s experience in training and/or research administration in a higher education environment.

•    Minimum of one (1) year ‘s experience in learning and teaching in a higher education environment (tutoring/facilitating/, lecturing/mentoring)

Recommendations:

•    Bachelor’s degree or an Advanced Diploma/B. Tech degree/Postgraduate Certificate on NQF Level 7 or higher

Required competencies: 

•    Results Orientated:

-    The ability to cope with a frequently changing environment and to adapt to evolving situations.

-    The ability to be reliable, responsible, dependable and to fulfil obligations.

•    Strategic Thinking:

-    The ability to plan work and to follow plans.

-    The ability to be creative and open-minded when addressing work issues.

•    Business Acumen:

-    The ability to adhere to rules and strictly follow work regulations.

-    Proficient in using MS Office.

•    Leading:

-    The ability to maintain high levels of personal motivation, energy and enthusiasm.

-    The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

•    Building Coalitions:

-    The ability to be sensitive and understanding to the needs and feelings of others.

-    The ability to interact with others and establish personal connections with people.

Assumption of duties:

1 May 2026

Closing date:

31 March 2026

Salary:

The annual remuneration package, including benefits is R 403 692.54 – R507 169.63per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact 051 4012876 or email SeitlhekoL@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2558 /9813/ 7659 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: ufs-employment-equity-plan_2025.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.