KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

•    A detailed Curriculum Vitae.

•    Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).

•    A copy of your identity document (South African ID or passport for foreign nationals).

•    Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent pay slip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

Project Coordination and Administration

•    Provide leadership for implementing an exemplary, multilingual and comprehensive blended learning academic tutorial support programme in the designated faculties on the QQ campus.

•    Provide ongoing developmental support for the improvement of teaching and learning interventions between CTL and the Faculties.

•    Lead the monitoring and evaluation of the tutorial programme in collaboration with CTL.

•    Develop and maintain relationships with lecturers involved in A_STEP.

•    Lead customization and expansion of tutorials in the faculties using a range of data sources.

•    Manage and implement the tracking and monitoring of tutors’ academic and professional performance.

•    Plan, design, implement and evaluate tutors’ development initiatives for the of Faculties

•    Perform administrative duties.

•    Coordinate and manage the specified faculty tutorial timetables.

•    Inspect teaching and learning facilities used by the A_STEP.

•    Lead one or more of the identified A_STEP processes.

Financial Management

•    Manage the faculty tutorial budgets.

•    Manage tutor payments in alignment with the approved budgets.

•    Manage tutor salary tracking.

•    Provide monthly reporting on actual expenditure.

Research

•    Contribute to research output in teaching and learning for the CTL.

•    Provide data driven and timeous feedback on trends, impact and quality of student development initiatives.

•    Coordinate and facilitate the measurement of assigned teaching and learning interventions and campaigns in the faculties.

Collaboration

•    Collaborate with CTL in implementation of Digitally Enhanced Student Success and Employability initiatives

•    Collaborate with Academic Staff and Leadership Development focus area in CTL to facilitate staff

•    development programmes for the faculty staff (academic and support)

Training and Development

•    Facilitate capacity development and ongoing training support for tutors

•    Identify areas of improvement and organise ongoing development workshops/sessions during the semester

•    Collaborate with the A_STEP team in creation of tutor training materials

Inherent requirements:

•    Bachelor’s degree or an Advanced Diploma/B. Tech degree/Postgraduate Certificate on NQF Level 7.

•    A minimum of two (2) years' relevant experience in academic support.

•    A minimum of  one (1) year  experience in the use of Learning Management Systems.

Recommendations:

•    Honours degree or Postgraduate Diploma on NQF level 8.

•    Programme coordination experience in academic support

•    Minimum of one (1)  year experience in coordinating student academic development initiatives in higher education (tutoring/facilitating/lecturing/mentoring etc.)

•    Knowledge of data management

•    Knowledge of action research.

 

Required competencies: 

•    Results Orientated:

-    The ability to cope with a frequently changing environment and to adapt to evolving situations.

-    The ability to be reliable, responsible, dependable and to fulfil obligations.

•    Strategic Thinking:

-    The ability to deal with several activities at a time.

-    The ability to carefully analyses information and use logic to address issues and problem at work.

•    Business Acumen:

-    The ability to adhere to rules and strictly follow work regulations.

-    Proficient in using MS Office.

•    Leading:

-    The ability to lead, take charge of situations, and offer opinions and directions to others.

-    The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

•    Building Coalitions:

-    The ability to negotiate, sell, influence and to persuade others.

-    The ability to interact with others and establish personal connections with people.

Assumption of duties:

1 June 2026

Closing date:

31 March 2026

Salary:

The annual remuneration package, including benefits is R464 881.91 - R 585 370.51per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact 051 4012876 or email SeitlhekoL@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2558/ 9813/ 2979for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: ufs-employment-equity-plan_2025.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.