Motus Mobility Solutions (MMS) is a world leader in its field of specialisation offering a variety of financial products for motor vehicles. MMS aims to creatively solve problems and add value to people by ensuring Mobility for Good.

MMS forms part of the Motus Group, a leading JSE listed Company in the Automotive Industry where performance is driven by three keystones, 1. Leaders, 2. Innovation & 3. Customer Champions.

MMS is seeking to employ a qualified and experienced HR Administrator.  The successful candidate will join a dynamic and highly skilled HR Team.       

The successful candidate will report directly to the HR Business Partner.

JOB DESCRIPTION:

To perform the administrative and clerical work activities required for the delivery of HR transactions, enabling the availability of accurate information as well as improved internal client satisfaction and compliance.  Deliver on agreed performance targets according to set procedures and service level agreements. Identify and apply known solutions to administrative challenges and escalate unresolved issues. 

The successful incumbent will report to the HRBP and will be responsible for providing general administrative and office support to the Human Capital Department in order to facilitate operational effectiveness and efficiency.

DUTIES / KEY RESPONSIBILITIES:

Administration:

• Compile new engagement / on-boarding packs and ensure that supervision agreements and appointment letters are included for all FSP Sales Agents (Sales Representative on Rep Register)
• Distribute and explain engagement packs to new employees, including general policies and procedures, company benefits, and coordinating the taking and saving of welcome photographs in the HR repository
• Coordinate and execute the on-boarding of new hires  
• Manage the offboarding process for all employee exits, including the completion of sign-off documentation.
• Reporting to all stakeholders on all employee movement (JML) on a weekly basis
• Archive employee files and packs annually in line with recordkeeping requirements
• Maintain accurate and up-to-date employee records and filing systems
• Assist employees and payroll with leave-related queries
• Support new employees with obtaining biometric fingerprint access through the Facilities Department.
• Distribution of business communications as and when requested
• Assist with the abscondment process and related documentation, including maintaining the abscondment diary, when required
• Assist with the scheduling of disciplinary hearings as and when required
• Submit all IOD claims, including online submissions, accurately and timeously
• Participate in HR-related projects and initiatives as needed
• Consolidate and compile information required for reporting purposes
• Update RE tracker and assist with consultations (including minutes of consultations)
• Manage the full end-to-end maternity leave process, including employee communication, documentation, policy compliance, and payroll coordination.
• Updating various reports on a monthly basis (i.e., maternity leave schedule, IR Tracker, Temp tracker etc.)
• Ad-hoc duties
  

Payroll:

• Prepare monthly payroll input schedules for each respective Business Unit in line with deadlines received from Head Office/Payroll, including engagements, terminations, deductions, and other payroll-related changes
• Maintain the monthly capturing of warning letters on the IR Tracker
• Distribute online exit interview links and drive completion through proactive follow-up
• Create Employee Self-Service (ESS) access profiles on the Sage platform
• Reassign unprocessed leave as required
• Provide assistance with payroll, medical aid, and retirement fund queries, escalating unresolved issues as appropriate

Recruitment:

• Assist with end-to-end recruitment efforts (sourcing, selection, interviewing, regret communication etc.) and related processes for unskilled, semi-skilled and junior management position or as directed
• Ensure a positive and professional candidate experience throughout the recruitment process
• Ensure that staff requisition form(s) and offer letters are signed off by the relevant Director/FD
• Coordinate the scheduling of technical, skills-based, and psychometric assessments
• Post vacancies on various internal and external recruitment platforms
• Ensure that all pre-employment checks, including MIE, DOFA, and RE verification checks, are completed prior to appointment
• Liaise with recruitment agencies and candidates throughout the recruitment process
• Ensure that the recruitment tracker (recruitment dashboard) are updated regularly and maintained accurately with all relevant master data.

• Matric (Grade 12)
• Relevant tertiary qualification in Human Resources (National Diploma or a Bachelors' degree)

• Minimum 2 - 3 years’ relevant HR administration experience, with exposure to payroll support, end-to end recruitment administration (talent acquisition), onboarding and offboarding
• Solid understanding of payroll processes
• SAGE300 system experience would be an advantage
• Must be MS Office proficient, advanced Excel will be an advantage
• Knowledge of South African labour laws and regulations
• Knowledge of HR best practices

• Own and live up to Company values
• Strong communication and interpersonal skills
• Excellent planning, organizational and time-management skills
• Attention to detail
• High focus on urgency
• Ability to work independently and prioritize tasks effectively
• Employee centric and service excellence mindset
• Honesty and integrity
• Meticulous
• Energetic
• Credit and criminal clear
• Own or reliable transport