Responsibilities

·         Manage CEO’s email, appointments and diary

·         Plan and optimize time and resource allocation through effective diary management.

·         Ensure travel arrangements are planned, executed, and booked timeously within company policy by utilizing travel vendors.

·         Assist with the onboarding of new staff members by arranging the necessary workstations as required.

·         Take minutes and distribute timeously by recording and transcribing the minutes.

·         Prepare presentations for National Sales Managers and Regional Sales Managers to present to their customers.

·         Creating POs for rep expenses, organizing sales meetings, booking meeting rooms, and arranging lunch and refreshments for meetings on request.

·         Working with conference coordinators and preparing for all conferences.

·         Order fuel cards, rep business cards, and rep name tags.

·         Preparing monthly fuel reports, compiling reports, and presentations by drawing information from various specified sources.

·       ·         Receive, check validity, and submit invoices and expense claims for authorization and submission to finance.

·         Assist with Vendor onboarding by obtaining the relevant documentation and submitting it to vendor management, and tracking progress.