UD Trucks Midran currently holds a permanent vacancy for an Administrator: Vehicle Invoicing and Licensing. He/she is required to provide admin support to the vehicle sales department to ensure all administration is affected between the signing of the offer to purchase to the delivery of the vehicle with particular focus on the licensing and registration process. This will also involve managing the vehicle stock book.

Job Description:

• Process vehicle license and registration according to standard procedures
• avoiding any delays or errors which could delay the delivery process
• Number plates arranged in line with dealership requirements
• Ensure all vehicle details are verified
• Ensure that all registration and licensing documents and invoices are
• delivered to the bank/licensing department timeously
• Ensure all relevant forms are obtained in advance from the traffic or licensing department
• Ensure all deal files are updated in line with dealership requirements
• Ensure that all licensing and registration legal requirements are adhered to
• Develop and maintain a positive relationship with licensing and traffic department
• Ensure all interaction with internal staff customer and suppliers are professionally handled
• Create sales invoice from information provided from the deal file
• Invoice vehicles according to required procedures
• Ensure that the deal folder has all relevant documentation-check for completeness of documentation before final submission
• Issue orders of sublet work required PD, Reconditioning, Accessories etc
• Prepare and process cheque requisitions for payment
• Capture and process supplier invoices and other documentation as required
• Ensure all documentation is accurately filed
• Assist with ad-hoc admin duties as requested by management

Specific Roles & Responsibilities:

• Ensuring that Vehicle deal files are signed
• Invoicing and registering of vehicles
• Registering of Warranties
• Processing sales journals and stock sheets.

Qualification & Experience:

• A minimum of Grade 12/ NQF Level 4 equivalent certificate 
• Computer Literate – Excel & MS Word (Must)
• 2 years Vehicle invoicing and licensing Experience 
• Commercial Vehicle experience will be an added advantage 
• Clear Criminal Record
• Knowledge of Kerridge

Skills & Personal Attributes:

• Good Interpersonal & Communication Skills
• Ability to operate under pressure and in a team environment
• Attention to Details
• Target / Performance driven
• Problem Solving

If you have not been contacted within two (2) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.