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Export Coordinator - Elandsfontein

Gauteng
Salary: R29.00+ Per Month
Job Type: Permanent
Sectors: Manufacturing
Reference: CPT001008/SM

Apply before Apr 22 2026 | 29 Days left

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External Application

Vacancy Details

Employer: West Coast Personnel

My client is looking for an experience Export Coordinator for their facility in Elandsfontein, Gauteng.

The Export Coordinator is responsible for the end-to-end coordination, administration, and execution of export shipments via road, rail, sea, or air. This role ensures accurate documentation, compliance with customs and SARS regulations, and seamless communication between internal teams, customers, and transporters.

Responsibilities:

Plan and execute export shipments from order receipt through to final delivery
Coordinate with warehouse (CDC) on stock availability and consignment planning
Liaise with transporters to arrange collections and monitor delivery schedules
Track shipments and provide regular updates to customers
Manage and maintain export tracking sheets and shipment records
Prepare and manage all export documentation, including:
Commercial Invoices

SADC Certificates
Letters of Origin
Inspection documentation (e.g., Bureau Veritas for Zimbabwe shipments)

Ensure all documentation complies with SARS and international trade requirements
Verify accuracy between SAP data and export documentation
Archive all completed export files and supporting documents
Capture and process export orders on SAP
Generate picking slips and coordinate with warehouse dispatch
Create purchase requisitions (PRs) for transport, insurance, and inspection costs
Track PRs, ensure cost allocation, and support payment processes
Maintain accurate filing systems (digital and manual)
Provide excellent customer service and maintain regular communication
Build relationships with existing customers through regular engagement
Ensure quotations and Proforma Invoices (PFIs) are issued timeously
Handle export queries, delivery discrepancies, and investigations
Compile sales reports and support forecasting and planning meetings
Participate in export team meetings and distribute minutes
Assist with customer age analysis and debtor discussions
Monitor customer and brand performance vs prior year
Assist in qualifying new export leads before escalation to Export Manager
Support internal sales and marketing initiatives to meet budget targets
Coordinate promotional and marketing activities
Ensure export documentation aligns with internal audit and SARS requirements
Organise and maintain document control structures (by country, customer, etc.)
Support audit processes and liaise with relevant stakeholders
Follow up on outstanding documentation from customers and transporters

Requirements

Relevant qualification in Logistics, Supply Chain, or similar (advantageous)
3–5 years’ experience in export coordination or logistics
Strong exposure to export documentation and compliance
Experience working with SARS regulations and Incoterms
Proficient in SAP
Advanced MS Office (especially Excel)
Strong data analysis and reporting capability
Strong administrative and organisational skills
Excellent communication and stakeholder management
High attention to detail and accuracy
Ability to work independently and within a team
Problem-solving and analytical thinking
Ability to manage multiple deadlines in a fast-paced environment
Knowledge of Incoterms and international trade regulations
Strong understanding of export processes and documentation flow
Ability to work under pressure and meet strict deadlines

To Apply:
Submit your updated and detailed CV, Matric & tertiary qualifications, and current head & shoulder photo.
If you do not receive a response within two weeks, please consider your application unsuccessful.

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