Job Purpose

To ensure the accurate and timely processing, reconciliation, and reporting of all cash and bank transactions. The role supports financial control by maintaining complete and up-to-date cashbook records.

Key Responsibilities

Cashbook Management:
- Capture all bank transactions (receipts, payments, transfers) daily
- Maintain accurate and up-to-date cashbooks for all bank accounts
- Allocate transactions to correct General Ledger (GL) accounts

Bank Reconciliations:
- Perform daily / weekly / monthly bank reconciliations
- Investigate and resolve reconciling items and discrepancies
- Ensure all unreconciled items are cleared timeously

Payments Processing:
- Prepare and process supplier payments (EFTs, bank uploads)
- Verify supporting documentation and approvals
- Ensure payments align with cash flow planning

Receipts & Allocations:
- Allocate customer receipts to correct debtor accounts
- Follow up on unidentified deposits
- Liaise with Debtors Clerk on allocations

Cash Flow Support:
- Assist with daily/weekly cash flow tracking
- Provide accurate bank balances for management decisions

Financial Controls & Compliance:
- Ensure adherence to internal controls and company policies
- Maintain audit trails and supporting documentation
- Assist during audits with requested information

General Finance Support:
- Assist with month-end procedures
- Support Accountant / Financial Manager with ad hoc tasks
- Assist with intercompany transactions where required

Key Performance Indicators (KPIs)

- Bank reconciliations completed accurately and on time
- Minimal unreconciled items
- Accurate capturing of transactions (low error rate)
- Timely processing of payments
- Compliance with internal controls