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Payroll / HR Administrator

Kraaifontein
Salary: Market Related
Job Type: Permanent
Sectors: Human Resources
Reference: SW006213/CL

Apply before Apr 19 2026 | 30 Days left

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External Application

Vacancy Details

Employer: Helderberg Personnel cc

PAYROLL & HR ADMINISTRATOR (JUNIOR–INTERMEDIATE)Cape Town (Kraaifontein): My client, a well-established company specialising in premium consumer goods, is seeking a detail-oriented Payroll & HR Administrator to join their HR team.

Purpose of the Role: To take hands-on responsibility for payroll administration while providing structured support to the HR Manager and team. This role requires a highly accurate, deadline-driven individual who can work with urgency, follow processes, and take initiative in resolving issues.

Key Responsibilities Include but Are Not Limited To:
Payroll (Core Focus):

Processing payroll inputs including hours, overtime, deductions, and leave
Capturing, reconciling, and verifying wage sheets (Excel) before submission
Managing time and attendance data with a high level of accuracy
Handling payroll queries and resolving discrepancies proactively
Assisting with statutory submissions (EMP201, EMP501, ETI) and payroll reporting
Ensuring all payroll information is accurate, checked, and submitted within strict deadlines

HR Administration Support:

Managing daily HR administrative tasks in line with operational priorities
Maintaining accurate and up-to-date employee records and documentation
Coordinating recruitment administration and onboarding processes
Supporting performance management, training coordination, and compliance processes
Assisting with employee relations administration and HR reporting

Key Performance Expectations:

High level of accuracy and attention to detail
Ability to work with urgency and meet strict deadlines
Strong numerical and Excel capability (wage sheet reconciliation is critical)
Ability to follow SOPs and take clear, structured notes
Proactive problem-solving and ability to work independently
Clear and professional communication (written and verbal)
Ability to manage multiple tasks without compromising quality

Criteria:

Minimum 2–3 years’ experience in payroll administration (essential)
Proven experience working on a payroll system (non-negotiable)
Strong Excel skills (formulas, reconciliation, data accuracy)
Sound knowledge of payroll processes and basic labour legislation
High attention to detail with the ability to self-review work before submission
Ability to work under pressure in a fast-paced environment
Professional communication and good telephone etiquette
Fluent in English and Afrikaans

Additional Requirements:

Reliable, punctual, and able to meet working hour expectations
Comfortable working across multiple systems/screens
Experience within FMCG, retail, or manufacturing advantageous

Candidates who currently reside in close proximity to the Northern Suburbs of Cape Town or Stellenbosch will be considered for this position

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.