1. Financial Administration & Support
Provide day-to-day support to the Financial Manager within a fast-paced transport environment
Assist with budgeting, forecasting, and cost tracking (including fuel, maintenance, and fleet expenses)
Ensure accurate capturing and maintenance of all financial transactions
Support financial decision-making through accurate data and reporting

2. Financial Reporting
Prepare and process daily, weekly, and monthly financial transactions
Assist in compiling monthly management accounts
Maintain accurate records for income statements, balance sheets, and cash flow reports
Ensure all reporting deadlines are met with a high level of accuracy

3. Cashbook & Reconciliations
Maintain the cashbook and process bank transactions daily
Perform bank and balance sheet reconciliations
Monitor cash flow and highlight any irregularities to the Financial Manager
Ensure all entries are correctly allocated and supported by documentation

4. Debtors & Creditors Management
Manage full creditors function, including invoice processing and reconciliations
Oversee debtors function, including invoicing, collections, and account follow-ups
Monitor customer payment trends, especially key transport clients and contracts
Ensure accurate and up-to-date age analyses

5. Transport Costing & Expense Control
Assist in tracking and analysing transport-related costs (fuel, toll fees, vehicle maintenance, driver expenses)
Support cost control initiatives and identify areas for improved efficiency
Monitor and reconcile fleet-related expenses

6. Compliance & Tax Support
Assist with VAT submissions and reconciliations
Support PAYE and other statutory requirements
Ensure compliance with SARS regulations and internal policies
Maintain audit-ready records and assist during audits

7. Payroll Support
Assist with payroll processing (including drivers and operational staff)
Capture timesheets, overtime, and allowances accurately
Ensure payroll records are accurate and up to date

8. General Administration
Maintain structured and compliant filing systems
Assist in implementing and maintaining internal controls
Provide general administrative and ad hoc support to the Financial Manager