The Compliance / Contracts Clerk supports the Contracts and Compliance team by the vetting of new customers and new contractual agreements, ensuring policy compliance in relation to maintenance job closures, and review of open jobs. This role requires strong attention to detail, organizational skills, and the ability to follow established procedures to ensure compliance with company policies

Key Responsibilities:

Invoicing & Job Management

· Ensure completeness and accuracy of invoicing for all open alarm signals.

· Perform month-on-month invoicing comparisons to identify discrepancies or trends.

· Review and follow up on open jobs not yet closed to ensure timely billing.

· Monitor and enforce closure of maintenance jobs in accordance with company policy.

Contract Administration

· Add new contractual agreements in the system.

· Prepare supporting document in relation to the sign-off of all new contractual agreements in line with company operating procedures, for review by the Compliance / Contracts Manager.

Customer Account Setup

· Request of credit vetting for new customers in line with company risk policies.

· Create and manage new customer accounts, ensuring proper documentation and approval workflows.

· Update customer information as needed.

Intercompany Transactions

· Assist in the creation and management of intercompany purchase orders.

· Ensure proper documentation and tracking of intercompany transactions.

Qualifications & Experience:

· High school diploma or equivalent; a certificate/degree in Finance, Accounting, or Business will be preferred.

· 1–3 years of experience in a clerical or administrative role, preferably in contracts or finance.

· Strong knowledge of ERP systems (e.g., SAP, Pulse) and financial reporting tools (e.g. Microsoft Excel).

Key Skills:

· Analytical thinking and problem-solving

· Excellent communication and customer service abilities.

· Strong attention to detail and organizational skills

· Ability to work under pressure and meet deadlines

· Willingness to learn and adapt to new systems and processes.