6 MONTH FIXED TERM CONTRACT
Job Purpose:
To provide an efficient administrative support service to the HR Department
Key Results Area:
General Administration:

Adhere to departmental standards for manual and electronic filing systems on a weekly basis.
Capture and distribute minutes of meetings to all team members within the allocated timeframe.
Capture invoices as per organisational policy and follow up where necessary.
Order flowers on the day of the request as per HR policy.
Order stationery as requested

HR Administration:

Update the recruitment progress report for fixed-term contract and permanent employees electronically
Draft and obtain approval for employees fixed-term contract and permanent employment letters
Draft fixed-term contract renewal or non-renewal letters before the termination of the contract.
Draft and obtain approval for letters required based on change of status amendments.
Ensure HR manuals for new employees are available
Schedule and coordinate all background checks (i.e. criminal, ITC, qualification, ID verification, etc.) within 1 day of request and follow up where required

HR Team Support:

Address general enquiries to customer satisfaction.
Obtain filed information for HR colleagues on request
Provide administrative support as requested by manager

Attention to Detail:
Accomplishes tasks: Checks to see that all steps in a process or procedure have been completed; checks work for errors or omissions before submission
Communication:

Ensures understanding: Seeks input from audience; checks understanding; presents message in different ways to ensure understanding.
Comprehends communication from others: Attends to messages from others; correctly interprets messages and responds appropriately

Contributing to Team Success:

Informs others on team: Shares important, relevant information with team.
Models commitment: Adheres to team’s expectations and guidelines; fulfils team responsibilities; demonstrates commitment to team

Customer Focus:

Builds collaborative relationships: Builds rapport and cooperative relationships with customers.
Takes actions to meet customer needs and concerns: Considers how actions or plans will affect customers; responds quickly to meet customer needs and resolve problems; avoids over commitments

Follow Up:
Communicates time frames: Builds due dates into assignments and task delegations; effectively communicates milestones and expected results
Managing Work:

Prioritizes: Identifies more critical and less critical activities and assignments; adjusts priorities when appropriate.
Schedules: Effectively allocates own time to complete work; coordinates with own and others’ schedules to avoid conflicts