POSITION PURPOSE

Financial support and dynamic and effective output to Portfolios to ensure Property Management fulfills clients expectations and KPA’s

SPECIAL NOTE: All functions below are restricted to within Property Management


ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Assumes responsibility for the effective performance of all accounting department functions.
a. Quality and output – Overall Portfolio Financial performance and reporting
b. Liaison with Clients Financial Directors
c. Portfolio Finance Policies and Procedures
d. Oversight, mentorship and guidance for various Portfolio Financial Managers
e. Management of Trust, suppliers and banking division which service Property Management
f. Management of Internal Audit which service Property Management
g. Ensures that accounting functions and duties are accurately and promptly completed.
h. Prepares journal entries and balances work in more complicated accounting areas.
i. Researches and resolves accounting errors and discrepancies.
j. Assists Director with budget preparations and formulation of 1, 3 and 5 year projections and financial analyses where required by Portfolios.
l. Manage financial income, including management and admin fees on rental recoveries, commissions on new or renewed leases, and interest earnings.
m. Prepares regular reports and statements for management, for both Broll Property Management business side and the Portfolio side.
n. Ensures that accounting functions are completed in accordance with established procedures and applicable regulations.
o. Control of various financial functions including Balance Sheets, Creditors, and allocation of funds received ex debtors, check and authorize payments from accounts. Review portfolio balance sheets, ensure all recons are in place, creditors issues are shortened.
p. Manage and control various ad hoc Client requirements including take on assistance and special projects

2. Assessment, review and as required assist in attending ISO Procedures by the business.

3. Effectively supervises the Accounting Department, ensuring optimal performance.
a. Provides leadership to personnel through effective objective goal setting, delegation, and communication. Conducts meetings as necessary.
b. Trains and directs accounting staff. Provides support as needed.
c. Conducts performance appraisals as required.
d. Formulates and implements corrective actions as needed.

4. Assumes responsibility for maintaining effective communication and coordination with Company personnel and with management.
a. Assists area personnel as needed.
b. Maintains regular contact with other departments to obtain information and/or to correct transactions.
c. Keeps management informed of area activities and of any significant problems or concerns.

5. Assumes responsibility for related duties as required or assigned.
a. Stays informed of developments in the accounting field and of changing governmental and legal requirements.
b. Completes special projects as assigned.
c. Ensures that Accounting Department work areas are clean, secure, and well maintained. Finance portion of Property Management and any other areas that report.
d. Assist in approval, appointments and management of payments to service companies and suppliers.
e. Signing of cheques and EFT transfer, relating to the requirements of the Clients of Property Management.


PERFORMANCE MEASUREMENTS
1. Accounting documents, financial reports, tax documents, and related reports are accurately and timely completed and/or filed.
2. Reports are completed accurately and timely according to schedules.
3. Accounting errors are promptly detected and resolved.
4. Accounting functions are conducted in accordance with established policies and related legal requirements.
5. Accounting personnel are efficient, effective, and appropriately directed. Accounting operations are properly coordinated.
6. Good business relations exist with governmental agencies and outside business contacts.
7. Good communication and coordination exist with Company personnel and with management. Assistance is provided as needed. Management is provided with useful, specialized reports as needed.


EDUCATION/CERTIFICATION:
CA/CFA Degree or equivalent experience in the industry

REQUIRED KNOWLEDGE:
Technical knowledge of accounting concepts, practices, procedures, and financial reports.
Understanding of related regulations, statutes, and filing requirements. Knowledge of related computer applications.

EXPERIENCE REQUIRED:
Five or more years of accounting experience in Property.

SKILLS/ABILITIES:
Ability to assist and supervise others. Well-organised and attentive to detail.
Able to meet deadlines and manage projects. Proficient in computer operations.
Strong analytical skills.