FLEET ADMININSTRATION

·            Receiving of repairs, maintenance, and tyre quotes from all suppliers via email and loading quotes on GreenFleet

·            Issue pre reference number to dealers for vehicles under maintenance plan

·            Check history of each vehicle

·            Flag any discrepancies e.g.: duplicate repairs, incorrect labour rates, incorrect odometer readings etc.

·            Ensure vehicle history report and all relevant documentation is attached prior to sending quotes for approval to Fleet Manager

·            Create and send purchase orders to relevant parties

·            Repair cost verification

·            Follow up with suppliers on invoices and open purchase orders

·            Receive & receipt invoices

·            Attend to and resolve queries

·            Load daily quotes received from all suppliers on tracking report

·            Liaise with suppliers, fleet controllers, fleet managers and internal customers

·            Order company fuel cards

·            Consolidate Open PO report and Engen report

·        Issue licence discs to fleet controllers

·        Load asset verification photos for private staff on the system

·        Traffic fines management

ACCIDENT ADMINISTRATION

·        Captures accidents on Master report

·        Register claim on GreenFleet

·        Appoint assessor

·        Follow up on outstanding documents (Quotes, presentation, MVA pack etc.)

·        Prepares quotes for sign off

·        Generate purchase order

·        Request invoices and receipts

·        Consult with supplier and internal customers

·        Consolidate weekly accidents reports, open order report

·        Complete Capex 2 disposal

GENERAL

·        Maintain accurate filing records for vehicle fleet

·        Ad hoc administrative tasks as delegated by Admin Manager and Fleet Manager

·        General administrative duties (printing, scanning etc)

COMPETENCIES

·       Planning & organizing

·       Action oriented

·       Process management

·       Customer focus

·       Drive for results

·       Time management

·       Problem solving

·       Peer Relationships

·       Organisational agility

·       Integrity and Trust

·       Written Communications

skills

·      Office Administration

·      Interpersonal communication

·      Report writing