Icon Healthcare Holdings is seeking a professional and organised Receptionist to manage front desk operations and ensure a welcoming and efficient environment at Head Office, while providing administrative and clerical support.

Key Responsibilities:

• Reception and Front Office Management

Manage the reception area and switchboard, ensuring that all incoming calls are handled professionally and directed to the appropriate departments. Welcome and assist visitors and clients, maintain a tidy and professional reception environment, and coordinate visitor access and meeting room bookings.

• Administrative and Clerical Management

Provide general administrative support including handling courier services, mail distribution, supplier interaction. Quote and invoice capturing and maintaining office records. Assist with preparing documents, correspondence, and internal communications as required.

Assist with diary coordination, meeting scheduling, boardroom bookings, and arranging refreshments or catering when required. 

• Support to Head Office Teams

Support to the Icon Managed care service.

Support to the Executive assistant. 

• General Office Coordination

Support the day-to-day management of the office by monitoring office supply levels (stationary, groceries, IT supplies), coordinating with service providers when required. 

Take responsibility for coordinating routine office maintenance checks, identifying any maintenance issues within the office environment, and sourcing appropriate suppliers or service providers to resolve problems in a timely and cost-effective manner.