💼 Executive Assistant / Marketing & Business Development Coordinator

🌍 Location: Remote – South Africa Based
🕓 Schedule: 40 hours per week with some overlap to U.S. Eastern Standard Time
💰 Salary: R28 000 – R45 000 (depending on experience)
📄 Position Type: Full-time | Contract

🏢 About the Company

Our client is a U.S.-based construction cost management and project management firm specializing in providing high-quality professional services to a diverse portfolio of clients. The company operates within a collaborative, international environment — focused on delivering excellence, precision, and integrity across every project.

This position offers the opportunity to work remotely from South Africa while contributing to a dynamic, fast-paced, and globally connected team.

We are seeking a highly organized and proactive Executive Assistant & Marketing Coordinator to provide comprehensive marketing, and business development support to the firm’s Principal.

This full-time remote role is structured as a contract position. The successful candidate will coordinate marketing and business development initiatives, while occasionally providing administrative support to the CEO. 

The ideal candidate is detail-oriented, professional, and capable of balancing multiple priorities in a fast-moving, cross-time-zone environment.

📋 Key Responsibilities

Business Development & Marketing Coordination

• Prepare and submit proposals, and marketing presentations.

• Coordinate outreach campaigns and follow-ups with potential clients and partners.

• Maintain CRM records and business development trackers.

• Create and manage Marketing Campaings, suggestions for marketing and sourcing material.  

• Identify and follow up on leads for prospective clients to maintain momentum. 

• Identify the correct person in key group areas to approach for business. 

Marketing Production & Communications

• Develop and update marketing materials (firm profiles, resumes, project sheets).

• Manage and curate content for social media (LinkedIn, Instagram, Facebook, X, etc.).

• Create and edit visual content using Adobe InDesign, Illustrator, Photoshop, or Canva.

• Ensure consistency of branding across all firm communications.

• Maintain website content and monitor engagement metrics.

Executive Support

• Organize and coordinate meetings via Teams or Skype

• Prepare agendas, meeting notes, and follow-ups; organize both virtual and in-person meetings.

• Maintain and track project files, deliverables, and proposal deadlines.

• Handle confidential information with discretion and professionalism.

• Build and maintain professional client relationships. 

🎓 Qualifications

Education:

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.

• Equivalent professional diploma or certification (e.g., CIM, IMM, or Commonwealth-accredited equivalent) will be considered.

Experience:

• 2–5 years of experience as an Executive Assistant, Marketing Coordinator, or Business Development Assistant, preferably in professional services, construction, architecture, or consulting.

• Proven ability to manage both executive administrative functions and business development initiatives concurrently.

🧠 Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) or Canva.

• Familiarity with CRM and email marketing platforms (HubSpot, Salesforce, Mailchimp).

• Competence with remote collaboration tools (Teams, Zoom, SharePoint).

• Understanding of digital marketing principles and social media analytics.

💡 Core Competencies

• Excellent written and verbal communication skills in English.

• Strong organizational and time-management abilities.

• High level of professionalism, confidentiality, and discretion.

• Initiative and proactive problem-solving approach.

• Ability to manage multiple priorities and meet deadlines.

• Comfortable working independently across time zones.

• Keen attention to detail and accuracy.

🌟 Preferred Attributes

• Experience supporting U.S.-based firms.

• Familiarity with AEC (Architecture, Engineering, Construction) industry terminology and workflows.

• Basic knowledge of SEO, Google Analytics, or content optimization (advantageous).

💼 Are you ready to bring structure, creativity, and strategic impact to an internationally operating firm?
Apply today and join a team that values precision, initiative, and professional growth!

💼 Uitvoerende Assistent / Bemarking- & Sakeontwikkelingskoördineerder

🌍 Ligging: Afgeleë – Gebaseer in Suid-Afrika
🕓 Werkskedule: 40 uur per week met oorvleueling met VSA Eastern Standard Time
💰 Salaris: R28 000 – R45 000 (afhangend van ondervinding)
📄 Posvlak: Voltyds | Kontrak

🏢 Oor die Maatskappy

Ons kliënt is ’n VSA-gebaseerde konstruksie-koste- en projekbestuursfirma wat spesialiseer in professionele dienste aan ’n uiteenlopende kliëntebasis. Die maatskappy funksioneer binne ’n samewerkende, internasionale omgewing — met ’n fokus op uitnemendheid, akkuraatheid en integriteit in elke projek.

Hierdie pos bied die geleentheid om afgeleë vanaf Suid-Afrika te werk, terwyl jy bydra tot ’n dinamiese, vinnig bewegende en wêreldwyd gekoppelde span.

Ons soek ’n hoog georganiseerde en proaktiewe Uitvoerende Assistent & Bemarkingskoördineerder om omvattende bemarkings- en sakeontwikkelingsondersteuning aan die Hoof van die firma te bied.

Hierdie voltydse afgeleë rol is gestruktureer as ’n kontrakposisie. Die suksesvolle kandidaat sal verantwoordelik wees vir die koördinering van bemarkings- en sakeontwikkelingsaktiwiteite, asook om bystand te bied tot daaglikse bestuursbehoeftes van die uitvoerende leierskap.

Die ideale kandidaat is professioneel, detailgeoriënteerd en in staat om verskeie prioriteite effektief te hanteer in ’n vinnige, internasionale werkruimte.

📋 Sleutelverantwoordelikhede

Besigheidsontwikkeling en Bemarkingskoördinering

• Berei voor en dien voorstelle en bemarkingsaanbiedings in.

• Koördineer uitreikveldtogte en opvolgaksies met potensiële kliënte en vennote.

• Handhaaf CRM-rekords en besigheidsontwikkelingsopsporers.

• Skep en bestuur bemarkingsveldtogte, asook voorstelle vir bemarking en werwingsmateriaal.

• Identifiseer en volg op leidrade van potensiële kliënte om momentum te behou.

• Identifiseer die regte persoon in sleutelgroepe om vir besigheid te nader.

Bemarkingsproduksie en Kommunikasie

• Ontwikkel en werk bemarkingsmateriaal by (maatskappyprofiele, CV’s, projekblaaie).

• Bestuur en versorg inhoud vir sosiale media (LinkedIn, Instagram, Facebook, X, ens.).

• Skep en redigeer visuele inhoud met Adobe InDesign, Illustrator, Photoshop, of Canva.

• Verseker konsekwentheid van handelsmerkbeeld in alle maatskappykommunikasie.

• Handhaaf webwerf-inhoud en monitor betrokkenheidsstatistieke.

Uitvoerende Ondersteuning

• Reël en koördineer vergaderings via Teams of Skype.

• Berei agendas, notules en opvolgaksies voor; reël beide virtuele en fisiese vergaderings.

• Handhaaf en monitor projeklêers, aflewerings en voorstelsperdatums.

• Hanteer vertroulike inligting met diskresie en professionaliteit.

• Bou en handhaaf professionele kliënteverhoudings.

🎓 Kwalifikasies

Onderwys:

• Graad in Besigheidsadministrasie, Bemarking, Kommunikasie of ’n verwante veld.

• ’n Gelykwaardige professionele diploma of sertifisering (bv. CIM, IMM, of enige Gemenebes-geakkrediteerde instelling) sal oorweeg word.

Ervaring:

• 2–5 jaar ondervinding as ’n Uitvoerende Assistent, Bemarkingskoördineerder of Sakeontwikkelingsassistent, verkieslik binne professionele dienste, konstruksie, argitektuur of konsultasie.

• Vermoë om beide uitvoerende administratiewe funksies en sakeontwikkelingsaktiwiteite gelyktydig te bestuur.

🧠 Tegniese Vaardighede

• Vaardigheid in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Vaardigheid in Adobe Creative Suite (InDesign, Illustrator, Photoshop) of Canva.

• Bekendheid met CRM- en e-posbemarkingsplatforms (HubSpot, Salesforce, Mailchimp).

• Bekwaamheid in afstandsamewerkingshulpmiddels (Teams, Zoom, SharePoint).

• Kennis in digitale bemarkingsbeginsels en sosiale media-ontleding.

💡 Kernbevoegdhede

• Uitstekende geskrewe en verbale kommunikasievaardighede in Engels.

• Sterk organisatoriese en tydsbestuursvermoëns.

• Hoë vlak van professionaliteit, vertroulikheid en diskresie.

• Inisiatief en proaktiewe probleemoplossingsvaardighede.

• Vermoë om veelvuldige take te prioritiseer en sperdatums te haal.

• Gemaklik om onafhanklik oor tydsones heen te werk.

• Sterk aandag aan detail en akkuraatheid.

🌟 Gewenste Eienskappe

• Ervaring met ondersteuning van VSA-gebaseerde firmas.

• AKI (Argitektuur, Konstruksie, Ingenieurswese) terminologie en prosesse.

• Basiese kennis van SEO, Google Analytics, of inhoudsoptimalisering (’n voordeel).

💼 Is jy gereed om struktuur, kreatiwiteit en strategiese waarde by ’n internasionaal opererende firma te bring?
Doen vandag aansoek en sluit aan by ’n span wat akkuraatheid, inisiatief en professionele groei waardeer!