Administrative Assistant

Garden Route
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: CAW000765/CH

Apply before Apr 10 2026 | 29 Days left

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Vacancy Details

Employer: South Cape Recruitment (Pty) Ltd

Administrator Our client in the real estate industry is looking for an on-the-go, dynamic administrator to maintain, sort and manage 2-3 real estate agents. If you love multi-tasking, organizing, client service and general administration then this is your perfect position.

Duties include but not limited to:

Listing & Property Administration

Create and upload property listings on platforms such as Property24, Private Property, and the agency website.
Capture and update property details (price, description, features, location).
Upload and organise photos, videos, and floor plans.
Ensure listings are accurate and updated when price or status changes (sold, under offer, withdrawn).
Remove expired or sold listings.

Client & Lead Management

Capture buyer and seller information into the CRM system.
Track and allocate new leads to the appropriate realtor.
Respond to initial online enquiries.
Follow up with potential buyers regarding viewings.
Maintain a database of buyers, sellers, and past clients.

Viewing & Appointment Coordination

Schedule property viewings for the realtors.
Confirm appointments with buyers and sellers.
Manage daily calendars.
Send reminders for viewings and meetings.

Marketing Support

Prepare marketing materials:
- Property brochures
- Social media posts
- Email campaigns
Post listings on social media platforms.
Update the agency website with new properties.
Coordinate with photographers or videographers.

Offer to Purchase (OTP) & Transaction Support

Prepare and send Offer to Purchase (OTP)
Ensure all paperwork is signed and completed.
Liaise with:
- Buyers
- Sellers
- Conveyancers
- Bond originators
Track the progress of property sales until registration.

Compliance & Documentation

Ensure all FICA documents are received and filed (ID, proof of address).
Maintain organised digital and physical property files.
Assist with compliance requirements related to the Property Practitioners Regulatory Authority (PPRA).
Keep copies of mandates and contracts.

Office Administration

Answer calls and general email enquiries.
Prepare reports for the realtors (weekly listings, sales updates).
Order office supplies if needed.
Maintain organised filing systems.

Communication & Coordination

Act as the main admin contact between clients and the realtors.
Update clients on progress where necessary.
Coordinate meetings and property inspections.

Qualifications:

Matric coupled with administration and / or finance diploma
Fluent in Afrikaans & English
Fully computer literate – understanding of social media and other portals (advantageous)
Own reliable vehicle
Real Estate experience would be advantageous

Competencies:

Strong administration sills
Problem solving skills
Conflict resolution
Ability to work under highly pressurized environment (sales)

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About South Cape Recruitment (Pty) Ltd

We are a generalist recruitment company based in the heart of the Garden Route in the Southern Cape. Customer service is an integral part of our job and not an extension of it!
Our company’s most vital asset is its customers. Without them we would not and could not exist in business. We pride ourselves on our ethics and professional manner in which we conduct our business.

South Cape Recruitment is a personalized agency based in George in the Southern Cape. @ SCR we strive to give consistently professional and tailored service. We are a generalist Recruitment company with talented consultants who are committed to both clients and applicants.

Yvette Meyer together with her team have a range of expertise from hospitality, tourism, building, motor industry, sales & marketing, finance & administration to mention a few, thus allowing us to have a better understanding of your requirements and skills within these various sectors.

Our business philosophy is to create “WOW” moments for customers by going above and beyond their expectations.
Through our recruitment process we are able to ensure clients receive great value for money and assist with the modelling of applicant’s careers.