Monthly Management Reports

Produce detailed and accurate monthly management accounts of group results for directors, including relevant commentary and analysis
Investigate and report back on queries, comments or requests from directors
Timeously provide monthly key financial and statistical information required by managers to allow them to make day to day and short-term decisions.
Reporting on financial results and annual financial statements to financial institutions as and when required

Oversight of Financial Records

Ensure accurate and on-time capturing of financial information across all group companies
Ensure all Inter-company accounts balances are reconciled, and variances explained.
Prepare reconciliations of sales data from operational systems to accounting records
Monthly accounts are closed off across all entities before deadlines
Monthly reviews of:
balance sheet reconciliations
Entity trial balances to ensure completeness and accuracy of accounting records
Profits per legal entity to ensure entities are commercially viable and results are in-line with expectations
Debtors and creditors ageing’s, querying long outstanding balances and ensuring debtors write offs remain at a minimum

Finance Staffing

Work closely with team leaders within finance to ensure smooth functioning and performance of all departments
Day to day management of finance team
Co-ordinate functions, deadlines, and responsibilities across finance teams to ensure teams are working effectively and deadlines are met
Undertake bi-annual performance reviews for all team leaders

External audits

Ensure audit files are prepared accurately and on time for all entity audits
Work closely with audit teams to ensure smooth audits and timeous reporting for stand alone as well as consolidated financial statements
Detailed review of financial statements, ensuring accurate presentation and disclosure as well as correct allocation of accounts
Assisting auditors with technical queries and resolving any audit findings

 
Internal audits

Oversight of the internal audit function, including setting audit plan for each year, reviewing audit files and reports, directing ad-hoc audits and driving overall performance and direction of internal audit

Budgeting & forecasting

Preparing full income statement and cash flow budgets/forecasts for the group, including detailed budgets for IT, sales, capex and operations
Reviewing and reporting on monthly actual vs budget figures for significant budget areas
Escalating any unusual variances

Banking

Acting as a signatory and authoriser for banking applications and payments
Reviewing creditor reconciliations and supporting documentation before payments are made

 
Tax compliance

Preparing accurate provisional tax computations for all entities in June and December each year
Ensuring provisional tax returns are submitted and provisional payments made timeously
Preparing year end tax computations for all entities, ensuing provisional tax payments were adequate to avoid underpayment penalties
Review of all statutory returns including provisional taxes, yearend tax returns and VAT returns
Responding to any SARS queries/audits that may arise, ensuring appropriate explanations and evidence are provided where necessary

Ad hoc

Any other ad hoc duties as may be required from time to time