Department: Procurement Hub
Reports To: Hub Manager
Location: Central Procurement Hub supporting 24 Mediclinic facilities and 2 B&I units

Role Purpose

The Hub Administrator is responsible for executing centralized procurement, stock, and finance-related administrative functions within the Mediclinic Procurement Hub. The role supports multiple units at varying levels of procurement maturity, ensuring accurate transactional processing, strong stock control, invoice compliance, and effective operational support. The position is critical to enabling consistent deployment of the Wanama System across newly mobilized or converted sites.

Experience & Qualifications

• Experience in procurement administration, finance administration, or stock management
• Familiarity with digital procurement systems or the Wanama System (advantageous)
• Strong numerical accuracy and transaction processing experience
• Experience supporting multiple operational units is beneficial

Key Role Objectives

• Accelerate deployment of new units and conversions to the Wanama System
• Improve procurement accuracy, stock controls, and invoice compliance
• Streamline and centralize processes for efficiency and strategic supplier engagement
• Provide temporary or ongoing procurement support to units with limited capacity

Key Responsibilities

Procurement & Transactional Processing

• Process order requisitions and generate purchase orders
• Approve and issue POs for units with restricted system access
• Capture and approve receipts and invoices, ensuring accurate quantity and pricing
• Identify, investigate, and escalate price discrepancies
• Issue daily expected delivery reports and weekly invoice reconciliations
• Capture internal and intercompany stock transfers
• Maintain system housekeeping by closing outdated or incorrect document statuses
• Verify supplier deliveries and ensure complete documentation flow

Stock Control & Verification

• Run pre–stock count system reports to confirm transaction completeness
• Generate and distribute digital and physical stock count sheets
• Create stock counts and import captured data
• Analyse variances and escalate discrepancies to unit managers
• Produce MTA Flash reports before period finalisation
• Submit variances for RM approval and finalize stock counts
• Manage period openings, closings, and invoice cycle transitions

Financial Administration

• Create and manage trade period dates
• Capture DTA inputs, cash takings, banking, and client credit sales
• Oversee daily financial processing and documentation
• Liaise with Hub Operations, Procurement, Regional Managers, and units
• Support administrative capturing and documentation requirements

Required Competencies

• Strong understanding of end-to-end procurement processes
• Solid Excel skills and computer literacy
• Experience with procurement or ERP systems
• Basic accounting knowledge (revenue, purchases, stock, COS, margins)
• Ability to analyse data, resolve variances, and ensure accuracy

 Empact Group is committed to Employment Equity in line with legislation and will give first preference to candidates as per Equity requirements.

By applying for a role within Empact Group (Proprietary) Limited, all Personal Information that you provide to the Company will be held and/ or stored securely for the purpose of recruitment. Your Personal Information will be stored electronically in a database. Where appropriate, some information may be retained in hard copy. In either event, storage will be secure and audited regularly regarding the safety and security of the information in accordance with the Protection of Personal Information Act, 4 of 2013 (“POPI”).