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💼Administrative & Financial Assistant

Our client is looking for a reliable and detail-oriented Administrative & Financial Assistant to support daily administrative and financial operations within a community-focused organization. This role requires a compassionate individual who is organized, efficient, and able to manage multiple responsibilities while supporting both administrative and financial processes.

More About The Company:
Our client operates within the non-profit sector and is dedicated to serving and supporting the local community through various welfare and social initiatives. The organization focuses on making a meaningful difference in the lives of vulnerable individuals and families by providing support services and community-driven programs.

📍Location: Middelburg, Mpumalanga
💰Salary: R12,500
🕰️Working Hours: Monday – Friday 07:30 – 16:00
🪑Available Positions: 1
📅Start Date: As soon as possible

Key Responsibilities:
· Administrative Support: Assist the manager with daily administrative and operational tasks.
· Financial Administration: Handle debtors and creditors accounts, including issuing invoices, following up on payments and assisting the financial officer with administrative tasks.
· Petty Cash Management: Manage and administer petty cash and assist with processing invoices and statements.
· HR Administration: Perform basic HR duties including compiling, maintaining, monitoring staff registers and personnel administration.
· Document Management: Maintain accurate filing systems and ensure personnel files and documentation remain up to date.
· Recruitment Administration: Draft and send appointment or offer letters for new staff members.
· Meeting Coordination: Prepare meeting agendas and record meeting minutes when required.
· Supplier Coordination: Obtain quotations from suppliers when necessary.
· Reception Support: Maintain professional telephone etiquette and assist with reception duties when required.
· Community Support Activities: Assist with coordinating fundraising initiatives and community-related events.

Job Requirements:
· National Senior Certificate (Matric).
· 1+ years’ experience in a similar administrative or financial support role.
· Strong administrative and organizational skills with attention to detail.
· Basic knowledge of debtors and creditors accounts and financial administration that focuses on the management of income and expenses of the business.
· Proficiency in Microsoft Excel and Microsoft 365.
· Experience with Canva will be advantageous.
· Proficiency in Microsoft PowerPoint will be beneficial.
· Experience working with Pastel / Sage Pastel Accounting (Xpress).
· Excellent verbal and written communication skills.
· Ability to send out offer letters and follow-up administatively.
· Experience with liason work and document management.
· Own reliable tranport and Valid License

Key Characteristics:
· Strong sense of empathy and compassion when working with vulnerable individuals.
· High level of responsibility and accountability.
· Strong attention to detail and organizational skills.
· Ability to manage multiple tasks effectively.
· Professional communication and interpersonal skills.

💡 Are you passionate about making a meaningful impact while contributing your administrative and financial expertise to a community-focused organization?

Apply now – we’d love to meet you! 🚀
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💼Administratiewe en Finansiële Assistent

Ons kliënt is op soek na ’n betroubare en detail-georiënteerde Administratiewe en Finansiële Assistent om die daaglikse administratiewe en finansiële bedrywighede van ’n gemeenskapsgefokusde organisasie te ondersteun. Hierdie rol vereis ’n empatiese en georganiseerde persoon wat verskeie verantwoordelikhede kan bestuur en administratiewe sowel as finansiële prosesse kan ondersteun.

Meer oor die Maatskappy:
Ons kliënt funksioneer binne die nie-winsgewende sektor en is toegewy aan die ondersteuning van die plaaslike gemeenskap deur verskeie welsyns- en sosiale inisiatiewe. Die organisasie fokus daarop om ’n betekenisvolle verskil te maak in die lewens van kwesbare individue en families deur ondersteuningsdienste en gemeenskapsprogramme.

📍Ligging: Middelburg, Mpumalanga
💰Salaris: R12,500
🕰️Werksure: Maandae – Vrydae 07:30 – 16:00
🪑Beskikbare Posisies: 1
📅Begindatum: So gou as moontlik

Hoof Verantwoordelikhede:
· Administratiewe Ondersteuning: Assisteer die bestuurder met daaglikse administratiewe en operasionele take.
· Finansiële Administrasie: Hanteer debiteure- en krediteure rekeninge, insluitend die uitreik van fakture en opvolg van betalings en ondersteun die finansiële beampte met administratiewe take.
· Kleinkas Bestuur: Bestuur en administreer kleinkas en help met die prosessering van fakture en state.
· HR Administrasie: Verrig basiese HR-pligte, insluitend die opstel, byhou en nagaan van personeelregisters en personeeladministrasie.
· Dokumentbestuur: Handhaaf ’n akkurate liaseerstelsel en verseker dat personeel se persoonlike lêers en dokumentasie op datum bly.
· Werwingsadministrasie: Stel aanstellings- of aanbodbriewe vir nuwe personeel op en stuur dit uit.
· Vergaderingskoördinering: Stel vergaderingsagendas op en neem notules tydens vergaderings wanneer nodig.
· Verskafferkoördinering: Doen navrae en verkry kwotasies by verskaffers wanneer nodig.
· Ontvangsondersteuning: Handhaaf professionele telefoonetiket en staan by ontvangs in wanneer nodig.
· Gemeenskapsaktiwiteite: Assisteer met die koördinering van fondsinsamelingsinisiatiewe en gemeenskapsgeleenthede.

Pos Vereistes:
· Nasionale Senior Sertifikaat (Matriek).
· Minimum 1+ jaar relevante ondervinding in ’n soortgelyke administratiewe of finansiële ondersteuningsrol.
· Eie betroubare vervoer en voertuig.
· Sterk administratiewe en organisatoriese vaardighede met aandag aan detail.
· Basiese kennis van debiteure en krediteure rekeninge en finansiële administrasie wat fokus op die bestuur van inkomste en uitgawes van die besigheid.
· Vaardigheid in Microsoft Excel en Microsoft 365.
· Ondervinding met Canva.
· Vaardigheid in Microsoft PowerPoint sal voordelig wees.
· Ondervinding met Pastel / Sage Pastel Accounting (Xpress).

Karaktereienskappe:
· Sterk empatie en deernis wanneer daar met kwesbare mense gewerk word.
· Hoë vlak van verantwoordelikheid en aanspreeklikheid.
· Sterk aandag aan detail en organisatoriese vaardighede.
· Vermoë om verskeie take effektief te bestuur.
· Professionele kommunikasie en interpersoonlike vaardighede.

💡 Is jy passievol daaroor om ’n verskil in mense se lewens te maak terwyl jy jou administratiewe en finansiële vaardighede gebruik?

Doen nou aansoek – ons wil jou ontmoet! 🚀

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