Introduction

Komatsu South Africa is seeking for a Coordinator: PDC Support to join the Parts Distribution Centre within the Parts Division, based in Germiston. The successful candidate will provide administrative, secretariat and document management support to the PDC leadership team. We are seeking an organised individual with at least three years’ experience in office administration, along with basic financial and document management knowledge.

Qualifications

• • Diploma/Degree in Office Management/Administration (required)
  • Diploma/Degree in Supply Chain or Logistics (advantageous)

Experience

• • Minimum 3 years’ experience in office administration, document management or board secretariat roles
  • Basic financial administration knowledge
  • Experience with SAP and SuccessFactors advantageous
  • Experience in supply chain/logistics is beneficial

Specific knowledge requirements

• • General office administration
  • Meeting secretariat and minute taking
  • Document management (physical & electronic)
  • POPIA, BCEA, LRA and Companies Act basics
  • MS Office: Excel, Word, PowerPoint (Intermediate)
  • High attention to detail and accuracy

Job specifications

1.General Office Administration

• • Managing correspondence and maintaining subscriptions
  • Booking boardrooms and arranging meetings
  • Liaising with ICT for system and equipment queries
  • Travel & accommodation arrangements and claims processing
  • Supporting internal PDC events
  • Managing stock stationery and cost monitoring

2. Purchase Order Administration

• • • Raising purchase orders for goods and services
    • Verifying invoices and deliveries
    • Generating GRVs
    • Reconciling supplier statements
    • Liaising with suppliers and finance teams
    • Ensuring procedural and financial compliance

3. Meeting Secretariat

• • Preparing materials for confidential and leadership meetings
  • Managing diaries, agendas, minutes and follow-ups
  • Arranging refreshments and logistics
  • Compiling meeting packs
  • Filing all meeting documentation safely
  • Liaising with auditors when required

4. Document Management

• • Maintaining physical and electronic filing systems
  • Ensuring compliance with document control policies
  • Coordinating sensitive HR/financial information
  • Monitoring access to confidential documents
  • Assisting with insurance documentation and claims