REPORTING TO THE PLANNING SUPERVISOR
JOB PURPOSE:
Planning the on-time delivery of components, entering works and purchase orders, scheduling, expediting and conducting stock counts.
JOB FUNCTION:
Inventory Control:
Stock takes for the product range are conducted daily/monthly. Stock is physically checked to verify cycle counts when necessary. Reorder levels are monitored and maintained to ensure the availability of material. Obsolete stock is identified quarterly.
Job Coordination/Completion:
Planning reports are run weekly to ensure that all shortages get ordered.
Sales orders are monitored to ensure that customer delivery dates are met. Assembly job files are prepared for every job.
Electronic copies of drawings are stored in sharepoint in the job or engineering folder for the relevant procurement officer, and sent to the supplier with the PO.
Schedules for assembly (production areas) are compiled daily/weekly and monthly.
Operations tracking register is updated continuously to ensure that all information is up to date.
Meetings are attended in order to keep all relevant stakeholders informed of order progress.
Quality issues are monitored and issues communicated to relevant person as soon as quality issue is identified
Order fulfilment:
Sales order is checked against lead time list to ensure delivery is possible as per company procedure. 
Information from drawing office is checked to ensure that it is correct as per purchase order.
Purchase orders are entered as per request.
Late Delivery Notes/Late Orders are loaded on JDE for late jobs or early jobs when necessary.
Works orders are loaded and maintained as per request.
Delivery notes and invoices are generated and given to operations for all sales orders.
Sales department is communicated with regarding progress on sales orders and to check progress for all sales orders
Supplier Management:
Procurement Officer is contacted to communicate purchase order requirements with suppliers.
Requests pertaining to urgencies/lead time/incidents are responded to timeously