Accounts Manager

• Capture and record all financial transactions in the accounting system (Pastel).
• Process and capture all creditor invoices accurately and timeously.
• Issue debtor invoices and ensure all required documentation is attached.
• Check customer credit limits before releasing invoices or deliveries.
• Capture and reconcile debtor payments and maintain accurate age analysis records.
• Issue and manage credit notes with proper documentation and justification.
• Reconcile debtor statements monthly and send remittance advice where required.
• Reconcile supplier invoices with supplier statements and ensure payments are made on time.
• Ensure supplier invoices correspond with purchase orders, delivery notes, and goods received vouchers (GRVs).
• Maintain accurate records of packaging and quantities on invoices and GRVs.

Debt Collection & Debtor Management

• Maintain regular communication with debtors and record all interactions.
• Follow up on outstanding payments and ensure necessary action is taken to collect outstanding debt.
• Confirm that invoices and supporting documents have been received by customers.
• Reconcile debtor accounts and confirm payment timelines.
• Monitor and ensure that outstanding debt does not exceed agreed payment periods (e.g., 60 days).
• Maintain minimal overdue debt levels.

Customer Credit Administration

• Manage and record customer credit terms, limits, and discounts.
• Ensure all customers complete credit applications before trading.
• Verify credit limits before processing orders or dispatching invoices.
• Maintain and distribute annual price lists to customers.

Supplier & Procurement Management

• Maintain complete supplier information in the accounting system.
• Ensure all suppliers complete supplier questionnaires and are approved before use.
• Maintain supplier credit applications and negotiated credit terms.
• Monitor supplier pricing and procure from the most cost-effective suppliers where possible.
• Maintain a list of key raw materials and track supplier pricing.
• Ensure all raw materials have appropriate documentation (MSDS, PDS, specification sheets, COAs).
• Update raw material price lists monthly.
• Ensure raw materials are properly labelled and documented.

Audit Support

• Assist external auditors by providing required financial information and documentation.
• Support preparation for annual financial audits across multiple entities.