Role Purpose

The Leasing Manager is responsible for negotiating and concluding lease agreements within defined parameters while ensuring alignment with the company’s commercial objectives and portfolio strategy. The role focuses on balancing tenant requirements with financial and operational goals to secure sustainable income streams and maintain high occupancy levels across the portfolio.

The incumbent will manage leasing processes, maintain relationships with tenants and brokers, oversee financial reporting related to leasing activities, and ensure compliance with contractual and legal requirements.

Key Responsibilities

Strategic Leasing

Develop and implement the annual leasing strategy in alignment with company and client objectives.
Ensure all lease renewals and new lease agreements are negotiated and concluded timeously and professionally.
Prepare, compile, and finalize lease agreements accurately in accordance with company and client policies.
Implement and manage processes to track outstanding leases and FICA documentation, escalating issues where necessary.

Tenant and Broker Relations

Build and maintain strong relationships with tenants and brokers to support tenant retention and portfolio growth.
Compile and distribute monthly vacancy schedules to brokers.
Develop and maintain an active broker database.
Engage with prospective tenants and brokers, including conducting property viewings and space showings.

Financial Management and Reporting

Prepare and manage income budgets and contribute to the annual budgeting process.
Produce accurate leasing status reports, monthly variance reports, forecasts, tenant installation schedules, broker commission schedules, and internal commission schedules.
Compile and present monthly management reports for the commercial property portfolio.
Manage tender applications and prepare commission packs for client approval.
Approve workflows on SAP and ensure financial processes are accurately recorded.

Operational Excellence

Maintain accurate and up-to-date tenant files including all relevant documentation and correspondence.
Support other business units when required to ensure seamless operations.
Ensure deadlines are met for monthly trackers, tenant installation meetings, and broker commission updates.
Review and sign off motivations and documentation prior to submission for client approval.

Leadership

Provide effective staff management and leadership within the leasing function.
Ensure team performance aligns with business objectives and operational standards.