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Office Administrator (8 Month Contract)

Somerset West
Salary: Market Related
Job Type: Temporary
Sectors: Admin Logistics Finance
Reference: SW006183/AM

Apply before Apr 04 2026 | 30 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

Our client based in Somerset West is looking for a proactive and versatile Office Administrator to provide operational support across Finance, Customer Service, and Logistics functions to ensure continuity of daily operations and maintain high service standards.You will provide hands-on administrative and operational support to ensure smooth business continuity during the ERP rollout.

Key Responsibilities:
Finance and Accounts Support

Managing obligations to suppliers, customers and third-party vendors
Processing bank deposits and supporting accounts receivable and payable activities
Preparing, sending and storing invoices
Contacting clients regarding outstanding payments and following up on debt collection
Updating accounting databases and spreadsheets
Assisting with month-end preparation processes
Supporting data verification and transactional accuracy within SAP
Customer Service Support
Processing sales orders and quotations in SAP
Assisting customers telephonically and via email
Maintaining accurate customer master data
Coordinating order processing and monitoring delivery timelines
Supporting returns

Logistics and Operational Support

Processing and tracking orders in SAP
Assisting with inbound and outbound shipment coordination
Supporting inventory administration and stock checks
Preparing shipping documentation
Assisting with tracking and organizing loan materials
Supporting coordination between Customer Service, Operations and Finance
This role requires flexibility and a willingness to support wherever needed to maintain operational stability during the ERP transition

We are looking for someone who is:

Highly organized and detail-oriented
Comfortable working in a fast-paced, changing environment
Proactive and willing to take ownership
Service-oriented and professional in communication
Self-responsible and trustworthy
Proven experience in office administration, finance administration, customer service, or logistics coordination
To your advantage if you have experience working with SAP/ERP
Good understanding of bookkeeping and debt collection processes
Strong data entry skills with high numerical accuracy
Strong customer service mindset
Intermediate to advanced MS Office skills (especially Excel and Outlook)
Excellent English communication skills; Afrikaans advantageous

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.