- Midrand
- Salary: R5 000.00 - R7 500.00 Per Month
- Job Type: Permanent
- Sectors: Clothing Fashion E-Commerce
- Reference: 2344707
Vacancy Details
Employer: ZuluZenith
The Receptionist & Administrative Assistant is responsible for providing a professional first impression to all visitors and callers while delivering essential administrative support to various departments. This role ensures smooth daily operations by managing front-desk activities and coordinating office logistics.
Key Responsibilities
- Front-of-House Excellence:
- Greet and welcome visitors, clients, and vendors with a professional and warm demeanour.
- Manage a multi-line phone system (PABX), directing calls and taking accurate messages.
- Maintain a clean, organized, and welcoming reception and common area.
- Administrative Support:
- Coordinate and manage meeting room bookings, including setting up equipment and refreshments.
- Handle all incoming and outgoing mail, including managing courier services.
- Maintain and update electronic and physical filing systems, databases, and contact lists.
- Monitor and order office supplies, stationery, and groceries to ensure an uninterrupted workspace.
- Assist with data entry, document preparation (memos, reports, letters), and light bookkeeping or invoicing.
- Operational Coordination:
- Schedule appointments and maintain complex calendars for management or staff.
- Assist with travel arrangements and accommodation logistics.
- Liaise with vendors, building management, and maintenance service providers (e.g., cleaners, repairs).
- Support HR and other departments with special projects, such as event planning or new hire onboarding.
Candidate Requirements
Required Skills & Qualifications
- Education: High school diploma or equivalent (minimum); a bachelor's degree or administrative certification is often preferred.
- Experience: 1–2+ years of experience in a receptionist, administrative assistant, or customer-facing role.
- Technical Proficiency:
- Intermediate skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with office equipment (printers, scanners, multi-line phones).
- Ability to learn industry-specific software (e.g., CRM, visitor management systems, or project tools like Trello/Asana).
- Core Competencies:
- Communication: Exceptional verbal and written skills with a professional telephone etiquette.
- Multitasking: Ability to prioritize tasks effectively in a fast-paced, high-volume environment.
- Attention to Detail: High accuracy in data entry, filing, and proofreading.
- Discretion: Demonstrated ability to handle sensitive and confidential information with professionalism.
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