Responsibilities

1. Legal Administration

• Draft, format and type legal correspondence, contracts, disciplinary documentation, and notices.

• Maintain and update legal files, employee records, and compliance documentation.

• Assist with CCMA referrals, disciplinary hearings, and labour relations documentation.

• Schedule legal consultations, hearings, and meetings.

• Liaise with external attorneys, labour consultants, and regulatory bodies when required.

• Ensure company compliance documentation is current and properly archived.

2. HR Administration

• Maintain accurate employee files (contracts, warnings, leave records, performance records).

• Assist with recruitment administration (advertisements, interview scheduling, reference checks).

• Prepare employment contracts, addendums, and HR letters.

• Capture and update HR information on HRIS systems.

• Assist with onboarding and induction documentation.

• Support payroll with leave records and HR documentation submissions.

3. Compliance & Record Keeping

• Ensure POPIA compliance regarding employee records.

• Maintain confidentiality of sensitive legal and HR information.

• Assist with internal audits and compliance reporting.

• Track expiry dates of contracts, permits, and regulatory documentation.

4. General Administrative Support

• Manage diaries, meetings, and minute-taking.

• Prepare reports, presentations, and spreadsheets.

• Handle incoming correspondence and maintain filing systems.

• Provide administrative support to management as required.