Candidate Requirements

JOB PURPOSE:

To provide administrative, technical, and commercial support to the Technical Sales team by assisting with quotations, tenders, costing, documentation, and client coordination within the electrical engineering and automation environment.

This role bridges the gap between engineering and sales by ensuring accurate pricing, compliant tender submissions, and efficient sales operations.

REQUIRED EXPERIENCE:

• At least 1-2 years of formal estimating experience on industrial electrical projects.
• Technical sales administration
• Tender administration
• Costing or BOQ environments
• Electrical Engineering or Automation industry exposure

KEY RESPONSIBILITIES:

Sales Administration Support

• Prepare and process quotations based on technical input from Sales Engineers.
• Capture and track RFQs (Request for Quotations).
• Maintain and update CRM system and sales pipeline records.
• Follow up on submitted quotations and update status reports.
• Compile weekly and monthly sales reports.

Technical & Commercial Support

• Interpret technical drawings, specifications, and BOQs.
• Assist with costing calculations for electrical and automation projects.
• Request and evaluate supplier quotations.
• Prepare pricing comparison sheets.
• Ensure margins are applied correctly according to company guidelines.
• Support configuration of basic electrical/automation components (switchgear, PLC panels, VSDs, instrumentation).

Tender & Proposal Administration

• Compile tender documentation in line with client requirements.
• Ensure all commercial and compliance documents are up to date (tax clearance, company profiles, certifications, etc.).
• Assist with technical schedules and compliance matrices.
• Ensure submission deadlines are met.
• Maintain tender register and track outcomes.

Client & Supplier Coordination

• Liaise with clients regarding documentation, clarifications, and submission requirements.
• Coordinate with suppliers for pricing, lead times, and technical data sheets.
• Assist with order processing and handover documentation to projects team.

Document & Process Management

• Maintain structured filing system for quotations, tenders, and contracts.
• Ensure version control of proposals and costing sheets.
• Support ISO 9001 documentation compliance (if applicable).
• Ensure adherence to internal approval processes.

General & Training Development

• To undertake professional development activities to maintain and extent competence.
• Undertake Specific Client Training as required to fulfil role.
• Undertake other tasks and responsibilities appropriate to the level of this post as required from time to time.