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Senior Costing and Creditors Coordinator

Stellenbosch
Salary: Market Related
Job Type: Permanent
Sectors: Finance
Reference: SW006177/NY

Apply before Apr 03 2026 | 31 Days left

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External Application

Vacancy Details

Employer: Helderberg Personnel cc

My client is a well established Fruit Exporter based in Stellenbosch. They are seeking to employ a Senior Costing and Creditors Coordinator to join their team. The successful candidate will have a Diploma in Management Accounting or equivalent and minimum 3 years’ experience in an export industry / or a high-volume creditors environment.

Education Required

Diploma in Management Accounting or equivalent
Training in supply chain processes and cost structures
Advanced Excel proficiency (lookups, data mapping, reporting tools)

Experience Required

Minimum 3 years’ experience in the export industry/or a high-volume creditors environment
Previous QX system experience advantageous
Advanced Excel skills (essential)
Strong financial acumen, including ability to reconcile accounts and analyse variances

Key Performance Area
Financial Control:

Ensure correct allocation of all costs to the appropriate cost codes and cost centres.
Monitor and compare estimated vs actual costs, ensuring variances are justified and supported by incident logs where applicable
100% accuracy in cost allocation and coding.
Minimal variance between estimated and actual costs, with all exceptions documented.

Consumable Management:

Manage consumable stock control processes to minimise waste, shrinkage, and financial loss.
Review and process creditor invoices for consumables with detailed line-item accountability.
Execute accurate and timely year-end reconciliation processes in line with SOP requirements.
Identify and resolve un-recovered costs and implement corrective actions.
Facilitate all credit applications
Effective stock control with measurable reduction in losses/waste

Creditors Management:

Manage end-to-end creditors function across high-volume and complex supplier base.
Validate supplier rates against agreed service level agreements before processing.
Ensure accurate and timely capturing of invoices, including correct VAT treatment.
Generate and review cost capture reports and prepare remittance documentation.
Prepare and execute weekly payment runs
Ensure monthly payment runs are completed by the 25th of each month.
Perform detailed month-end reconciliations for all creditor accounts prior to payment release.
Manage and resolve creditor queries and disputes efficiently and professionally.
High accuracy in invoice processing (rates vs agreements).
All reconciliations completed accurately before payments.
Queries resolved within agreed turnaround times.
Positive supplier relationship feedback and reduced dispute volumes

System & Process Optimisation:

Identify opportunities to automate manual processes within the creditors function.
Drive efficiency through optimal use of EDI integrations and mappings.
Develop and maintain Excel-based tools (including advanced formulas such as VLOOKUP/XLOOKUP, pivot tables).
Continuously improve workflows to increase processing speed and reduce errors.
Increased automation of repetitive tasks.
Improved turnaround times for invoice processing and payments.
Reduction in manual errors and rework.
Efficient and scalable processes supporting business growth.

Leadership & Team Management:

Lead, mentor, and develop a team of creditors clerks.
Ensure adherence to internal controls, SOP's, and deadlines.
Conduct regular performance check-ins and provide feedback.
Foster a culture of accountability, accuracy, and continuous improvement.
High-performing, self-sufficient team.
Low error rates and strong adherence to processes.
Improved team engagement and retention.

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.