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Sales Administrator

Somerset West
Salary: Market Related
Job Type: Permanent
Sectors: Sales
Reference: PC002041/LS

Apply before Apr 02 2026 | 30 Days left

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External Application

Vacancy Details

Employer: Status Staffing

Our client, based in Somerset West, Cape Town, is seeking a detail-oriented Sales Administrator to join their team. The ideal candidate will have 2–5 years’ experience in sales administration, customer service, or commercial support, be highly organized, and possess strong office-management skills. Accuracy and attention to detail when handling pricing, orders, and reports are essential. Applicants must have matric, a valid driver’s license, and their own transport. Proficiency in Microsoft Office Suite and experience with Sage Evolution are required. This is an excellent opportunity for a dependable team player with a strong work ethic and service mindset to grow within a dynamic environment.

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE :           Permanent
SECTOR :           Sales
BASIC SALARY :           Market related
START DATE                  :           A.S.A.P / Immediate

REQUIREMENTS:

Matric.
Driver’s license and own transport.
2–5 years’ experience in sales administration, customer service, or commercial support role.
High level of accuracy when handling pricing, order information, and reports.
Highly organized with strong office-management capability.
Dependable team player with a strong work ethic and service mindset.
Proficient in Microsoft Office Suite.
Experience with Sage Evolution.

DUTIES:

Generate CAPEX Quotations:

Generate CAPEX quotations based on floor plans and cabinet requirements, confirming sizes, specifications, and quantities.
Check past sales history of stores and database delivery notes when preparing quotations.
Generate quotations for replacement units.
Use Sage Evolution to create quotations.
Calculate and generate installation and transport costs using Excel, referring to sub-contractors list for installations.
Request quotations from external courier/transport companies when needed.
Submit draft quotations to the Head of Department (HOD) for review, revise as instructed, and resubmit.
Update the Excel stock planning sheet after submitting quotations to customers, monitor stock levels, and flag any issues.
Obtain authorization to generate variance quotations.
Maintain hard copy quotation packs for specific customers.
Keep the quotation tracking system updated.

Administer and Capture Orders Received:

Save all received CAPEX orders and associated quotations in digital files.
Print CAPEX orders and add them to hard copy packs if hard copy quotations exist.
Verify CAPEX orders against submitted quotations and report any discrepancies.
Convert quotations to orders using Sage Evolution.
Update and maintain the Excel stock planning sheet.
Keep all relevant Excel sheets updated, including weekly orders/quotes, contact lists for Women’s Day, and Customer Regional Managers lists.

Reconcile Transport Quotations:

Assist the Finance department by reconciling quoted transport costs with actual transport invoices.
Identify and report any discrepancies, investigating the reasons behind them.
Liaise with the Finance department regarding part loads that may cause differences.

Incoming Cabinet Logistics & Maintaining Documentation:

Assist with all incoming shipping documentation for sea freight and air freight.
Update the Stock Planning Excel sheet.
Reconcile supplier invoices and packing lists, update relevant Excel sheets, and collate packs for Henda and Rudi.

General Administrative Support:

Compile necessary Excel spreadsheets for Directors and the Managing Director upon request.
Reconcile and report stationery and grocery needs to HR.
Perform shopping runs for office necessities, company owners’ requirements, and PostNet, if needed.
Handle ongoing filing and archiving tasks.
Occasionally assist with catering preparation for VIPs.
Perform other ad-hoc duties as required.

HOURS:

Monday to Friday: 08:00 – 17:00

Should you meet all the requirements, apply on our website at www.statusstaffing.com today.
Should you not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.

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About Status Staffing

Welcome to STATUS STAFFING SOLUTIONS, a leading Western Cape based broad spectrum boutique staffing solutions provider.

Within our recruitment division we pride ourselves in our ability to match the right person to the right career through a comprehensive range of in-house screening and assessments. We go the extra mile by offering an outsourced HR and IR service, thereby assisting our clients to comply with local Labour laws. In addition, our Labour Relations division also offer a comprehensive Payroll service, enabling our clients to focus on their core business.

Our large candidate database and quality customer service ethos is what differentiates us from our competitors, enabling is to be considered a strategic partner to our valued candidates and clients.