Procurement Administrator

Cape Town Northern Suburbs
Salary: R18 000.00 - R25 000.00 Per Month
Job Type: Permanent
Sectors: Logistics
Benefits: medical aid, provident fund
Reference: CPT006388/CS

Apply before Apr 01 2026 | 29 Days left

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External Application

Vacancy Details

Employer: Persona Staff

Procurement Administrator – Bellville Procurement | Imports | Supply ChainPermanent | On-site Established national importer and distributor is seeking a highly analytical and detail-driven Procurement Administrator to manage ordering, supplier performance, freight coordination, compliance, stock optimization, and reporting within a high-volume trading environment.

Key Responsibilities:

Analyze run rates, seasonal trends, and align orders with supplier MOQs and lead times
Process and load purchase orders, verify pro-forma invoices, stuffing plans, and clearing instructions
Monitor container ETA’s, shipment timelines, and ensure NRCS approvals prior to ordering
Maintain accurate costing, landed cost calculations, and confirm sell-out pricing
Conduct daily stock checks, manage transfers and IBT’s, and resolve warehouse variances
Maintain product database accuracy including codes, attributes, and naming conventions
Perform safety stock calculations, top-up orders, and stock balancing recommendations
Analyse lost sales and provide corrective recommendations
Maintain procurement dashboards and compile monthly reporting (lead times, supplier reliability, landed cost trends, ABC and growth reports)
Update costing calculators and build reports as required
Monitor freight rates, negotiate transport pricing, and track forwarder performance
Conduct quarterly and annual supplier performance reviews
Ensure compliance with import legislation, SARS/AEO, ITAC and NRCS requirements
Maintain audit readiness and manage homologation and inspection processes
Develop SOPs, drive process improvements, and identify cost-saving initiatives

Requirements:

Relevant qualification in Procurement, Supply Chain, or similar
3+ years’ experience in procurement within an import-driven environment
Strong understanding of freight, landed costing, and supplier negotiations
Advanced Excel skills
ERP system experience (Acumatica advantageous)
Strong analytical and reporting ability
Excellent organisational and follow-up skills
Fluent in English

To apply, please send your CV to craig@personastaff.co.za

Persona Staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant.

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About Persona Staff

Vision
PERSONA’s vision is to allow our Clients to focus on their core activities, and let PERSONA manage the responsibility of staff recruitment; ensuring the perfect fit between candidate and client for the most efficient and effective workforce.
PERSONA is committed to delivering the best service to our clients and candidates.

We recruit in the following industries:
Financial Services, Manufacturing, Engineering, Retail, Banking, Telecommunications, Information technology, Electronics, Logistics, Mechanical, Sales & Marketing, Office Support, Warehousing, Distribution and Supervision Staff

Services offered:
To our clients:-
Recruitment of permanent staff at all levels
In depth staff selection
Salary surveys
Advertising of available positions
Comprehensive interviewing
Screening of potential candidates according to client’s specifications
Reference checks (on possible candidate)
ITC checks (on possible candidate)
Criminal checks (on possible candidate)
More background checks on request.
Psychometric testing (additional services)
Preparing of Job descriptions
PERSONA commits to adhere to industry standards and policies.

To possible candidate and job seekers:-
Professional resume
Regular correspondence
Interviewing tips
Summary of client information
Assistance to find the perfect job