Brief Role Summary:

This role’s core function to manage the inbound supply chain, focusing on demand planning, generating, placing, and costing orders, monitoring and managing stock levels, first pick ratios, container flow, and meeting purchasing targets as set by Principals and stakeholders. The role also involves the analysis of supply chain data to optimize procurement strategies, ensure efficient inventory management, and maintain supplier relationships to meet operational and business objectives.

This Role also entails the overseeing of the preparation of the financial information of the part division, the Effective analysis and management of the divisional cost and revenue to ensure operations are executed effectively and efficiently.

This is a Senior Management position focused on Procurement and Finance.

Key Areas of Responsibility:

Supply Chain Management

• Optimize inventory management by establishing and enhancing procurement processes to align with demand, availability, and cost objectives.
• Develop, manage, and maintain supplier contracts, ensuring alignment with the company’s strategic goals and safeguarding organisational interests.
• Place purchase orders and manage order expediting processes to ensure timely fulfilment.
• Review and evaluate supplier price proposals, negotiating terms to secure competitive pricing and favourable agreements.
• Oversee the submission of Air/Local orders to the principal, ensuring accuracy and compliance.
• Strategically reduce airfreight costs through efficient planning and negotiation.
• Oversee and manage shipment lead times to ensure timely delivery.
• Liaise with the dealer network to address back orders and ensure effective communication and resolution.
• Prepare and submit all required reports in accordance with established policies and timelines.
• Provide administrative support across all procurement functions to ensure smooth operations.
• Accurately calculate and monitor the costing of both air and sea shipments.
• Coordinate effectively with the Clearing Agent to ensure smooth customs clearance and timely delivery.
• Sea Freight vs. Air Freight: Maintain the appropriate balance between sea and air freight to ensure cost effectiveness and timely delivery, while adhering to lead times from key supply regions (Korea, India, Slovakia, etc.).

Finance Operations

• Lead budgeting, forecasting, and financial strategy implementation
• Drive operational efficiency and process improvements
• Provide financial insights to support executive decision-making
• Manage the pricing structures for the part Division ensuring the pricing strategy of the division is being executed as expected.
• To review and maintain the accuracy of pricing being charged by the Principal suppliers
• To Analyse and prepare all pricing changes of the parts division.
• To oversee the Preparation of budgets, forecasts and overall cost management to understand budget variances
• To ensure that all transactions are recorded accurately and correctly
• To ensure that internal controls over financial information is maintained and functioning efficiently

Qualifications and experience required:

• Bachelor’s degree OR Advanced Diploma with minimum NFQ Level 7 in Accounting /Finance or Supply Chain, Logistics, Business Management (or equivalent).
• Minimum 5 years' experience in a similar environment, of which at least 1 - 3 years' was at a supervisory / team lead level of experience.
• Extensive and demonstrated experience dealing with international suppliers and service providers, particularly in managing inbound supply chains and container logistics.
• Proven track record in optimizing demand planning processes and achieving supply chain targets, including optimisation efficiencies.

Key Skills and Attributes required:

• Talent in negotiations and networking
• Aptitude in decision-making and working with numbers
• Experience in collecting and analyzing data
• Management, organisation and leadership skills
• Multi-tasking and time-management skills, with the ability to prioritize tasks
• Highly organized and detail-oriented
• Excellent analytical and problem-solving skills
• Ability to work in a complex multi-faceted and fast paced organization
• Ability to work well under pressure
• Process and technology oriented
• Demonstrated leadership skills: Influence, drive for results, effective planning / prioritization, project management & collaboration