JOB SUMMARY: Responsible for

1.       Responsible for all the creditors related transactions.

2.       Monthly Supplier payments reconciliations for sign off with no pending open items.

3.       Processing of PO & Non-PO invoices (Duly authorised) in ERP within 2 working days.

4.       GRN and Invoices coordination with internal department for timely capturing. Safe keeping and maintaining confidentially of all the company records or data.

RESPONSIBILITIES:

1.       Processing of PO GRN’s & supplier invoices in ERP within 2 working days.

2.       Processing of duly authorised Non-PO supplier invoices in ERP within 2 working days.

3.       Monthly books closing (Creditors) to ensure all invoices booked in same month.

4.       Monthly all supplier reconciliations with no pending open items for authorisation on or before 22^nd of each month to ensure timely payments.

5.       Weekly supplier payments (Advance or COD) signed off by EOD every Tuesday.

6.       Monthly Creditors aging report with no open items on or before 5th working day of each month.

7.       Supplier payment allocation in ERP to ensure correct reporting.

8.       Resolution of supplier queries within 2 working days.

9.       Posting of approved supplier debit notes in ERP system.

10.   Monthly supplier invoice e-mail to MICB for duty claims and APDP compliance on of before 10^th of each month.

11.   Daily follow-up with store to ensure no GRN’s invoices is missing.

12.   New supplier master preparation for approval and updating in ERP system.

13.   Fixed Assets separate record keeping & new asset label marking as audit compliance.

14.   Safekeeping & filling of all creditors related records.

15.   Quarterly filling all the records in outside warehouse standard boxes with identification. So, the same are ready for dispatch after annual audit completion. Any other reasonable instructions given by the management time to time.