To prepare financial statements and reporting. To have a solid understanding of accounting principles, be at ease working with numbers, and pay close attention to detail. The objective is to support the department's overall efficient functioning and aid the business in having a complete understanding of its financial situation.  

 KEY AREAS OF RESPONSIBILITY

Accounting Transactions Management 

• Manage all accounting transactions 

• Oversee daily and monthly accounting activities. 

• Ensure accurate and timely recording of transactions. 

Financial Risk Management 

• Safex, Hedges, and Forex 

• Monitor and manage foreign exchange risks. 

• Understand and manage financial instruments related to hedging and foreign exchange. 

• Identify and manage opportunities related to hedging and forex exposure. 

Reconciliation and Control 

• Review creditors reconciliations 

• Examine reconciliations to ensure completeness and accuracy. 

• Identify discrepancies and propose solutions. 

• Identify control/procedure issues 

• Analyze and strengthen internal controls. 

• Recommend process improvements to prevent errors and fraud. 

Budgeting and Forecasting 

• Prepare budget forecasts 

• Collaborate with various departments to gather data for forecasting. 

• Prepare and review periodic budget reports. 

• Track and analyze variances between budget and actual financials. 

Statutory Compliance 

• Perform statutory submissions (e.g., VAT) 

• Prepare and submit tax returns (VAT and others). 

• Ensure compliance with local tax laws and regulations. 

Payroll Management 

• Accurate processing and input of monthly payrolls 

• Ensure payroll is processed accurately and on time. 

• Review payroll input and batch processing 

• Review data provided for payroll accuracy and completeness. 

• Confirm correct calculations of deductions, benefits, and wages. 

• Ensure payroll reports for Finance review 

• Ensure all payroll reports are ready for review by the finance team. 

• Address discrepancies and clarify issues with payroll data. 

Payments and Schedules 

• Compiling foreign payment schedules 

• Compile and maintain advance foreign payment schedules. 

• Ensure accuracy and timely payments related to foreign transactions. 

• Entering payment data on local creditor schedules 

• Record local payments accurately in the payment schedules. 

• Ensure all data entries are complete and correct. 

• Compiling Import Freight schedules 

• Create and maintain schedules for import freight payments. 

• Review import freight invoices for accuracy. 

Bank Reconciliation and Cash Management 

• Review Bank and Cash Reconciliations 

• Perform daily and monthly reconciliations of bank accounts. 

• Identify and resolve discrepancies in cash management. 

• Run monthly supplier changes report 

• Track and report any changes in supplier accounts. 

• Ensure accuracy in the supplier database. 

Journal and Closing Procedures 

• Journal Processing 

• Process journal entries accurately and promptly. 

• Ensure all journal entries align with accounting standards. 

• Handle monthly, quarterly, and annual closings 

• Manage the closing process for all periods. 

• Ensure timely and accurate preparation of financial statements. 

Tax and Financial Reporting 

• Compute taxes and prepare tax returns 

• Calculate and prepare all necessary tax filings and returns. 

• Ensure compliance with tax regulations and deadlines. 

Expense and Financial Management 

• Gather payroll expenses and input into appropriate entries 

• Ensure payroll-related expenses are accurately captured. 

• Input payroll-related financial data correctly into the accounting system. 

• Manage balance sheets and profit/loss statements 

• Oversee the preparation of financial statements. 

• Ensure the accuracy of balance sheets and profit/loss statements. 

Data Management and Confidentiality 

• Reinforce financial data confidentiality 

• Safeguard sensitive financial information. 

• Implement measures for data protection and confidentiality. 

• Conduct database backups when necessary 

• Regularly back up financial databases. 

• Ensure data recovery procedures are in place. 

End-of-Month Close Procedures 

• Complete end-of-month closing procedures 

• Finalize and review all monthly financial activities. 

• Ensure all transactions are recorded and financial statements are prepared for review. 

 SKILLS AND PERSONAL ATTRIBUTES 

Minimum Requirements 

• Degree in Accounting is preferred 

• Minimum 2 years’ experience in a similar role. 

• Financial accounting principles and practice 

• Working knowledge of Accounting Software packages e.g. Syspro 

• Working knowledge on MS Office/Excel 

Skills and Competencies:  

• Attention to detail is crucial  

• Advanced level of numeracy and solid knowledge of accounting principles  

• Strong reconciliation skills  

• Able to interpret complex contracts/arrangements and translate into the financials  

• Ability to effectively communicate at all levels  

• Takes initiative and works well under own direction  

• Manages time effectively  

• Works in a systematic, methodical and orderly way  

• Accepts and tackles demanding goals with enthusiasm