KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll  - Applications submitted through any other platform will not be considered.                                                                                                                            The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:                                                                      

•    A detailed Curriculum Vitae.

•    Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).

•    A copy of your identity document (South African ID or passport for foreign nationals).

•    Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

•    Perform monthly reconciliation of petty cash. 

•    Arrange travel and accommodation bookings for the department. 

•    Create interdepartmental journal transfers for internal ad hoc services rendered. 

•    Ensure that procurement of goods and services is in line with the procurement and finance policies. 

•    Obtain quotations from prospective service providers as requested by the department. 

•    Ensure correctness of invoices with respect to all goods procured and services rendered. 

•    Ensure goods and services are procured against the correct entities. 

•    Verify monthly  departmental expenditure (entities). 

•    Generate monthly reports of expenditure per entity. 

•    Keep records for finance-related documents (quotes, invoices, PO’s)

•    Process invoices for payment.

•    Ensure all ad-hoc securities purchase orders (PO’s) are done, e.g. during registrations, graduations, protests, etc.

•    Manage the assets register. 

•    Balance all daily disc’s sales and paid traffic fines. 

•    Create invoices for external stakeholders who make use of our ad hoc security. 

•    Ensure that correct and relevant documentation is saved on the SharePoint for each transaction. 

•    Perform monthly inventory stock takes. 

•    Keep track of all ad hoc events and request PO’s and send journal requests (internal) and invoices (when external).

•    Order and issue of stationery and keeping record thereof. 

•    Perform regular asset audits and inform the assets division of any changes. 

Inherent requirements:

•    Grade 12 or National Vocational Certificate on NQF level 4 (attach a copy).

•    Relevant experience relating to the duties and responsibilities.

•    Valid South African driver’s licence (attach a copy).

Recommendations:

•    One (1) year of relevant working experience related to the duties and responsibilities

•    N6/ National Diploma in Finance or Supply Chain Management (attach a copy). 

Required competencies: 

•    Results Orientated:

-    The ability to be reliable, responsible, dependable and to fulfil obligations.

-    The ability to maintain composure and self-control.

•    Strategic Thinking:

-    The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

-    The ability to plan work and to follow plans.

•    Business Acumen:

-    The ability to adhere to rules and strictly follow work regulations.

-    Proficient in using MS Office.

•    Leading:

-    The ability to maintain high levels of personal motivation, energy and enthusiasm.

-    The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

•    Building Coalitions:

-    The ability to interact with others and establish personal connections with people.

-    The ability to make decisions through consultation, collaboration and working with close supervision. 

Assumption of duties:

01 April 2026

Closing date:

5 March 2026

Salary:

The annual remuneration package, including benefits is R 231,699.90– R 388,426.59 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits: 

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za  or Recruit@ufs.ac.za.Additionally, kindly contact 051 401 9813 / 2558 / 2876  for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: 

ufs-employment-equity-plan_2025.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.