Candidate Requirements

Executive Support

• Provide comprehensive administrative support to multiple Executives simultaneously
• Manage complex executive calendars, schedules, and meeting logistics
• Coordinate internal and external meetings, including preparation of agendas, packs, and minutes
• Handle executive correspondence, emails, and calls with professionalism and discretion
• Prepare, format, and proofread executive-level documents, reports, and presentations

Communication & Coordination

• Act as a central point of contact between Executives, senior management, and external stakeholders
• Coordinate information flow across Executives to ensure alignment and efficiency
• Follow up on action items and deadlines arising from executive meetings
• Liaise with departments on behalf of Executives to obtain information and updates

Travel & Logistics

• Arrange domestic and international travel, accommodation, and itineraries
• Manage expense claims and travel documentation for Executives
• Coordinate executive events, board meetings, and off-site sessions

Office & Administrative Management

• Maintain organised electronic and physical filing systems
• Handle confidential and sensitive information with the highest level of discretion
• Support governance processes such as board packs, resolutions, and compliance documentation (where applicable)
• Assist with ad-hoc projects and executive initiatives as required

Minimum Requirements

Education & Experience

• Relevant diploma or degree in Office Administration, Business Administration, or related field
• 3–5 years’ experience in an Executive Secretary or Executive Assistant role will be an advantage

Skills & Competencies

• Exceptional organisational and time-management skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to prioritise, multitask, and work under pressure
• Strong interpersonal skills with the ability to engage at executive level
• Absolute discretion, professionalism, and integrity

Technical Skills

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong calendar, email, and document management skills
• Experience with virtual meeting platforms and document-sharing tools

 

Personal Attributes

• Proactive and solutions-oriented
• Calm, resilient, and adaptable
• Trustworthy with high emotional intelligence
• Service-driven with a strong sense of accountability

Working Conditions

• Full-time position
• May require occasional extended hours to support executive schedules