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Logistics Coordinator

Stellenbosch
Salary: Market Related
Job Type: Permanent
Sectors: Logistics
Reference: SW006166/JM

Apply before Mar 23 2026 | 26 Days left

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External Application

Vacancy Details

Employer: Helderberg Personnel cc

My client is a well established Fruit Exporter based in Stellenbosch. They are seeking to employ a Logistics Coordinator to join their team. The successful candidate will have a B.Com degree in Logistics / Supply Chain Management and minimum of two years’ experience as a Junior Logistics Coordinator or Stock Coordinator

Education Required

B.Com Logistics / Supply Chain Management / Relevant experience

Skills Required

Thorough knowledge of product and pallet coding structures, as well as cold store stock management processes
Thorough knowledge of company stock management systems such as QX / LINC, including the ability to book and allocate stock, issue loading instructions, and confirm MR information in the system
Thorough knowledge of export requirements and protocols
Thorough knowledge of shipping line services and operational schedules
Basic knowledge of the export cost chain, with the ability to optimise service and cost for clients while maximising company margins
Strong communication and influencing skills

Experience Required

Minimum of two years’ experience as a Junior Logistics Coordinator or Stock Coordinator
Thorough knowledge and experience of European, Russian, and Asian market allocations and operations will be advantageous

Key Performance Area:
Logistics Operations:

Monitor packing and intakes of stock between packhouse and depot - Forcasted volumes in line with actuals
Assist with truck offloading in port if necessary - Compliance to handling protocols
Assist Port Quality Control if required
Assist with Deviations if required
Check and verify daily stock
Generate requests and coordinate inspections and re-inspections by DAFF and other institutions as required by various protocol
Ensure adherence of market and service provider protocol.
Ensure that all required export documents (Phytoclean status information) have been updated, prior to export
Make vessel bookings with Shipping Lines
Book shipments with hauliers
Allocate stock to vessels and communicate, arrange and monitor loading of fruit with third parties: PPECB, C&F, DAFF, Hauliers, Depots etc
Manage reverse logistics
Claims

Dispatches / Shipping Information in QX:

Following up with depots for MT files when shipments loaded.
Adjusting all MT files as per load out from LC’s
Map all outside of system mates in QX
Processing and linking of Mates/PO files in System for allocated clients
Verify and confirm Dispatches

Documentation and Shipping Information:
Documentations instruction

Documentation instruction setup (Clients)
Documentation instruction information provided to doc’s team and confirmed in order (EU)

Shipping information

SI submission
Final mates communication
Mates saved on drive

Forecast

Weekly intake volume Forecast
Weekly shipping line volume forecast

System maintenance:

System code registrations
Port & vessel codes registrations
Receiver codes
Agent Codes
System code selection

Cost management

Manage and Control operational costs
- Provide details of extra ordinary costs and deviations
Claim management

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.