Senior Logistics and Asset Controller

Cape Winelands
Salary: Market Related
Job Type: Permanent
Sectors: Logistics
Reference: SW006162/AM

Apply before Mar 27 2026 | 30 Days left

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External Application

Vacancy Details

Employer: Helderberg Personnel cc

Techno Park, Stellenbosch. My client is seeking to employ a highly experienced Senior Logistics and Asset Controller to coordinate and optimise end-to-end logistics and asset administration for the export and internal movement of electronic products, ensuring full compliance with international and local regulations. This role takes ownership of shipping operations, documentation control, inventory accuracy, asset registration, repairs logistics and customs coordination.

Key Responsibilities
1) Logistics Planning & Shipping Management

Plan, coordinate, and oversee domestic and international shipments.
Select cost-effective, compliant, and reliable transport solutions and coordinate courier, airfreight, sea freight, and road freight shipments.
Ensure hazardous goods shipments (including lithium batteries) comply with IATA, IMDG, and dangerous goods regulations.
Monitor shipments end-to-end and proactively resolve delays, customs holds, and transport issues.
Coordinate temporary exports, demonstrations, repairs, inter-company transfers, and returns logistics.
Verify correct Incoterms and shipping instructions prior to dispatch.

2) Inventory Management

Maintain accurate stock levels across offices and fulfilment centres.
Compile, reconcile and report weekly stock levels.
Manage demo, loan, replacement, service and written-off stock.
Perform periodic stock takes, investigate discrepancies and maintain traceability of serialised equipment through its lifecycle.

3) Customs & Regulatory Compliance

Ensure compliance with international trade and transport regulations (including IATA/IMDG/WEEE and export control requirements).
Manage regulatory permits/licences and supporting legal documentation.
Coordinate DCAC, NCACC, ITAC and other regulatory applications where required.
Maintain audit-ready records and support inspections, audits and compliance reviews.
Ensure correct tariff classifications (HS Codes) and export declarations.
Stay current with destination-country import requirements, restrictions and compliance obligations.

4) Documentation & Certification Control
Prepare, review and control logistics and compliance documentation including:

Commercial/customs invoices, packing lists
Certificates of origin / conformity / warranty
Import/export permits (incl. ITAC applications), EUCs, LC documentation
Battery declarations, MSDS documentation, ATA carnets
Internal transfer and inter-company documentation
Verify documentation accuracy before shipment release and maintain structured electronic filing/traceability.

5) Asset Management

Register, control, and track company assets throughout the asset lifecycle.
Maintain accurate asset records (serial numbers, locations, status) and complete scheduled stock takes.
Utilise AssetZure for asset creation, location management, uploads and photographic documentation.

6) Supplier, Freight & Insurance Liaison

Liaise with freight forwarders/couriers/distributors/clients and obtain freight quotations.
Evaluate cost, service level and compliance risks; manage shipping schedules and resolve provider issues.
Manage shipment insurance estimates to ensure adequate coverage.

7) Repairs Logistics & Re-importation

Coordinate repair/calibration/return shipments and ensure correct customs procedures for temporary importation, re-exportation and re-importation.

8) Risk Management & Continuous Improvement

Identify and mitigate logistics/customs/regulatory risks; maintain readiness for unannounced inspections and regulatory audits.
Maintain permit registers and compliance trackers, and support SOP/process improvement.

Requirements
Minimum Requirements

Grade 12 (Logistics-related certifications advantageous)

10+ yearsâ experience in logistics, shipping or inventory management
Driverâs licence and own/reliable transport
Fluent English (spoken/written) and Afrikaans for internal communication
Willingness to work occasional overtime; onsite office-based role

Technical / Systems Skills (Advantageous)

Working knowledge of Pastel, CRM, AssetZure, Shopify, MS Office and Google Workspace
Understanding of airline/courier/freight tracking systems

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.