Company description: The Clinix Health Group (CHG) assists communities to live longer, healthier lives through the provision of quality and affordable healthcare. The group provides integrated world-class healthcare systems both internally and externally to the broader ecosystem as a trusted local citizen.

Job Title                   :Accounts Payable Clerk x2

Location                  :Clinix Head Office (Hyde Park)

Reports to              :Group Creditor`s Manager

JOB SUMMARY

To efficiently, accurately and timeously capture and process all invoices received for payment of all creditors.

REQUIREMENTS

Minimum Qualifications

• Matric
• Accounting or finance relevant Qualification

Minimum Experience:

• 2 years` experience as an Accounts Payable Clerk
• Private healthcare experience is advantageous

Technical Skills

• Data Entry
• Microsoft proficiency
• SAP Experience

DELIVERABLES

• Process outgoing payments in compliance with CHG financial policies and procedures.
• Ensure that all source documentation related to the Creditor’s function is accurate and updated before invoices are loaded.
• Verify and investigate discrepancies (in Goods Received Notes, quoted prices and supplier invoices) by reconciling vendor accounts and monthly vendor statements and rectify where required.
• Ensure correct understanding of expense accounts and cost centres.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accurately accounted for and posted.
• Ensure all invoices are authorised per the relevant levels of sign off and authority.
• Accurately allocate invoices to the correct supplier and General Ledger accounts daily.
• Build professional long-term relationships with internal and external stakeholders.

• Liaise and interact with suppliers and branches in a pro-active manner.
• Obtain necessary banking information from supplier when recording a new beneficiary.
• Liaise with hospitals wherever necessary in terms of resolving issue.
• Ensure knowledge transfer amongst peers.
• Ensure that all team members are competent to deliver the outputs of their jobs.
• Act as a single point of contact for the HR Business Partners and for Group Payroll in the event of escalation of time and attendance related issues, which cannot be resolved at local level.
• Contribute to the overall success of the Payroll Department by assisting colleagues/team members, where necessary.
• Collate all statements during the month from suppliers.
• Reconcile supplier balance per reporting system GL, to supplier balance per statement.
• Follow up on and rectify any reconciling items in a timely manner (within 30 days).
• Ensure that invoices are received timeously and posted into the correct periods.
• Adhere to weekly payment run deadlines.
• Adhere to statutory standards, policies and procedures within the business unit to ensure compliance at all times and take remedial action where necessary.