Back to Search Results

Executive Personal Assistant with Bookkeeping & Travel Coordination experience

Milnerton
Salary: Market Related
Job Type: Permanent
Sectors: Admin Import & Export
Reference: CPT000940/JA

Apply before Mar 26 2026 | 30 Days left

Apply

External Application

Vacancy Details

Employer: West Coast Personnel

This company is looking to employ an Executive Personal Assistant with Bookkeeping & Travel Coordination experience. This is a fast-paced, hands-on role that demands exceptional organizational skills, a proactive mindset, and the ability to handle multiple responsibilities with discretion and efficiency.

Key Responsibilities:

Executive support: Diary and calendar management, scheduling, meeting coordination

Bookkeeping & Admin:

Invoicing and quoting airfares, hotels, tours etc
Managing supplier and customer invoices/statements
Payment preparation, reconciliation, and record-keeping

Travel & accommodation:

Arranging domestic and international travel
Booking accommodation, managing itineraries, travel insurance, and related admin

Medical coordination: Scheduling appointments, managing communications and medical aid admin
Liaison work: Acting as point of contact with suppliers, service providers, clients

Ideal Candidate Profile:

Proven experience as a PA or Executive Assistant in a high-pressure environment
Solid bookkeeping skills with experience in invoicing, quoting, and multi-currency transactions
Strong travel and accommodation arranging experience
Highly organized, able to manage and prioritize multiple tasks efficiently
Honest, reliable, and discreet with a strong sense of accountability
Portuguese speaking (Portugal dialect preferred) would be a preference
Own reliable vehicle and valid driver's license
Mid 30’s & 40’s, energetic, professional preferred due to the role’s pace and flexibility

Additional Details:

Full-time position
Based in Sandown, Milnerton
Some flexibility with hours and occasional travel required
Immediate start preferred

Apply

67 people have viewed this job.

About West Coast Personnel

Staff recruitment specialists at all levels: Permanent Placements, Temps, Contract Personnel and CV Services.

What services do we offer? Successful recruitment and selection processes Personality profiling Professional CV preparation for Jobseekers Verification of qualifications, employment history and all relevant details. Reference checks according to competencies. Suitability for position. West Coast Personnel Permanent Placements Having an impressive database of approved candidates, we search the marketplace to find you the best candidate. Our personalized service means that we actually sit down to find out what precisely you need, and through proven processes, ensure that the right person is chosen for the job. Filling your gaps! West Coast Personnel Temps Our Temps are the perfect staffing solution. Clients hire professional skills per hour and have access to flexible, no-fuss employees at competitive rates; we take care of the complete payroll administration and offer negotiable Temp to Perm Placement fees.