POSITION PURPOSE

Responsible for overseeing and directing accounting functions, including general ledger, accounts payable and receivable, statutory and taxes, fixed asset, and cost accounting as assigned. Prepares periodic reports, reviews and reconciles data, and participates in the development of specialized financial data. Oversees and prepares entries and adjustments to Company records, files, and statements. Assists with financial and variance analyses and budget preparation. Provides managers with information necessary for decision-making. Directs, trains, supervises, and appraises accounting personnel.


ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Assumes responsibility for the effective performance of all accounting department functions.
a. Ensures that accounting functions and duties are accurately and promptly completed.
b. Prepares journal entries and balances work in more complicated accounting areas.
c. Researches and resolves accounting errors and discrepancies.
d. Assists with budget preparations and formulation of 1, 3 and 5 year projections and financial analyses. Monitors costs and expenses.
e. Undertakes periodic reviews, as required, assess and adjust forecast in accordance with financial results.
f. Manage financial income, including management and admin fees on rental recoveries, commissions on new or renewed leases, and interest earnings.
g. Manages financial expenditure, including running costs, staff expenses, admin costs, as well as reconciling, filing and payments of VAT and RSC levies, taxation.
h. Prepares regular reports and statements for management.
i. Reviews source documents and records daily transactions. Balances and posts daily write-ups and journals.
j. Computes figures and prepares recurring account statements.
k. Posts a number of transactions to the appropriate general ledger account.
l. Reconciles general ledger accounts as assigned.
m. Performs miscellaneous filing/sorting of checks, journals, daily write-ups, etc.
n. Completes required records and reports and maintains files. Creates expense reports as assigned. Assumes responsibility for the accurate and timely performance of accounts payable functions.
o. Ensures that accounting functions are completed in accordance with established procedures and applicable regulations.
p. Ensures that monthly rent collations are done in line with stipulated deadline dates, and that tenant collections are managed.
q. Control of various financial functions including Balance Sheets, Creditors, and allocation of funds received ex debtors, check and authorize payments from accounts.
r. Oversees the preparation of regulatory and governmental reports. Reviews financial information needed to ensure an accurate statement of the Company’s financial position to various regulatory agencies.
s. Oversees the Company’s fixed asset portfolio. Prepares depreciation schedules and catalogs furniture, fixtures and equipment
t. Manage and control various bookkeeping duties and functions, including:
• Regular and timeous rent rolls and rental statements
• Disbursement statements
• Bank reconciliations
• Ensuring all invoices for the period have been authorised and captured in creditor module
• Creditors reconciliation’s
• Debtors reconciliations, Invoicing, receipting
• Reconciling general ledger to debtors ledger, Balance sheet and income statement, loan balances, company accounts
• Preparing trial balances from source documents
• Preparing balance sheets and income statements
• Preparing notes to the reports
• Consolidations
• Preparing monthly group consolidation
• Filing copies of final monthly reports
• Maintaining back ups of accounting package data
• Participate in annual audit
• Statutory and municipal returns
• Ensure companies are registered
• Complete and submit all statutory and municipal returns
• Net income payments to owners / clients
• Adjustment accounts for properties purchased or sold
• Ensure the completion of month and periodic statutory returns
• Control payment of Company and property related accounts. Ensure recovery ex tenants as appropriate
u. Produces various management reports, including:
• Detailed and summarised income statements
• Preparation of Board packs
• Monthly and Annual figures
• Ensure the production of monthly reports for clients/owners:-
• Monthly financial statements

2. Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.

3. Assumes responsibility for maintaining effective communication and coordination with Company personnel and with management.
a. Assists area personnel as needed.
b. Maintains regular contact with other departments to obtain information and/or to correct transactions.
c. Keeps management informed of area activities and of any significant problems or concerns.
d. Attends & participates in meetings as required

5. Assumes responsibility for related duties as required or assigned.
a. Stays informed of developments in the accounting field and of changing governmental and legal requirements.
b. Completes special projects as assigned.
c. Ensures that Accounting Department work areas are clean, secure, and well maintained.
d. Assist in approval, appointments and management of payments to service companies and suppliers.
e. Signing of cheques and EFT transfer.

PERFORMANCE MEASUREMENTS
1. Accounting documents, financial reports, tax documents, and related reports are accurately and timely completed and/or filed.
2. Reports are completed accurately and timely according to schedules.
3. Accounting errors are promptly detected and resolved.
4. Accounting functions are conducted in accordance with established policies and related legal requirements.
5. Accounting personnel are efficient, effective, and appropriately directed. Accounting operations are properly coordinated.
6. Good business relations exist with governmental agencies and outside business contacts.
7. Good communication and coordination exist with Company personnel and with management. Assistance is provided as needed. Management is provided with useful, specialized reports as needed.
8. Management is appropriately informed of area activities
9. Accounting functions are completed in accordance with established standards, policies and procedures


EDUCATION/CERTIFICATION:
Relevant qualification in accounting or an equivalent combination of experience and training.

REQUIRED KNOWLEDGE:
Technical knowledge of accounting concepts, practices, procedures, and financial reports.
Understanding of related regulations, statutes, and filing requirements. Knowledge of related computer applications.

EXPERIENCE REQUIRED:
2 years of accounting and finance management.

SKILLS/ABILITIES:
Ability to assist and supervise others. Well-organised and attentive to detail.
Able to meet deadlines and manage projects. Proficient in computer operations.
Strong analytical skills.