Conveyancing Secretary

Bellville
Salary: Market Related
Job Type: Permanent
Sectors: Legal
Reference: PC002032/AC

Apply before Mar 22 2026 | 29 Days left

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External Application

Vacancy Details

Employer: Status Staffing

Our client in Bellville, Cape Town, is seeking a Conveyancing Secretary to join their team. The ideal candidate will have 2–5 years’ experience in a conveyancing environment, familiarity with Deeds Office processes, transfer procedures, and mortgage bonds, and knowledge of Property Law, the Companies Act, and FICA compliance. Strong communication, organizational, and time management skills, along with proficiency in MS Office and legal software, are essential. This role requires a professional, trustworthy individual who can maintain confidentiality while working accurately under pressure.

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE :           Permanent
SECTOR :           Legal Administration
BASIC SALARY :           R25 000 – R30 000 + Benefits
START DATE                  :           A.S.A.P / Immediate

REQUIREMENTS:

Matric / Grade 12 minimum; tertiary qualifications in Legal Studies, Paralegal Studies, or Office Administration preferred.
2–5 years’ experience in a conveyancing law firm.
Familiarity with Deeds Office processes, transfer procedures, and mortgage bonds.
Knowledge of Property Law, Companies Act, and FICA compliance.
Excellent communication skills, both verbal and written.
High degree of accuracy and attention to detail.
Strong organizational and time management skills.
Proficiency in MS Office, email correspondence, and legal software.
Ability to work under pressure and meet deadlines.
Professional, trustworthy, and able to maintain confidentiality at all times.

DUTIES:

Document Preparation & Administration:

Draft, format, and proofread transfer documents, mortgage bonds, cancellation deeds, and related contracts.
Prepare Power of Attorney forms, Deeds Office documents, and supporting affidavits.
Lodge documentation with the Deeds Office and follow up on registrations.
Maintain accurate and up-to-date filing systems for all conveyancing files.

Client & Stakeholder Liaison:

Communicate with clients, estate agents, financial institutions, and municipal offices regarding transfers and bonds.
Provide regular updates to clients on the status of their property transfers.
Obtain and verify required certificates, including rates, taxes, clearance certificates, and compliance documents.
Ensure all files comply with FICA regulations, property laws, and Deeds Office requirements.
Verify identity documents, marriage certificates, and company resolutions.
Monitor and update files for deadlines, bond registrations, and transfer fees.

Support to Conveyancer:

Assist the conveyancer with research, document signing, and file management.
Prepare internal reports and checklists to track file progress.
Coordinate bond registration, cancellation, and payouts.

Should you meet all the requirements, apply on our website at www.statusstaffing.com today.
Should you not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.

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About Status Staffing

Welcome to STATUS STAFFING SOLUTIONS, a leading Western Cape based broad spectrum boutique staffing solutions provider.

Within our recruitment division we pride ourselves in our ability to match the right person to the right career through a comprehensive range of in-house screening and assessments. We go the extra mile by offering an outsourced HR and IR service, thereby assisting our clients to comply with local Labour laws. In addition, our Labour Relations division also offer a comprehensive Payroll service, enabling our clients to focus on their core business.

Our large candidate database and quality customer service ethos is what differentiates us from our competitors, enabling is to be considered a strategic partner to our valued candidates and clients.