Executive Assistant to the CEO

Location: Paarl

Salary: R15K – R20K (depending on experience)

My client is in the optometry sector and looking for an assistant for their dynamic CEO.

Administrative Support:

• Manage the CEO's calendar, appointments, and scheduling, ensuring efficient use of time and optimal prioritization.

• Coordinate meetings, conferences, and travel arrangements, including logistics and accommodations.

Communication and Correspondence:

• Screen, prioritize, and respond to emails, calls, and inquiries on behalf of the CEO.  

• Draft, proofread, and edit correspondence, reports, presentations, and other documents as needed.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.

• Manage confidential documents, contracts, and agreements in a secure and organized manner.

Meeting Coordination and Minutes:

• Prepare agendas, materials, and presentations for meetings attended by the CEO.

• Attend meetings, take accurate minutes, and distribute summaries and action items to relevant stakeholders.

System: Google Calender

Project Coordination and Follow-Up:

• Support the CEO in managing projects, initiatives, and action plans, ensuring timely follow -up and completion.

• Collaborate with cross-functional teams to track progress and maintain project timelines.

Sytems: Slab, Asana, Xero, Reporting, Google Drives, Paid Ads

Stakeholder Engagement:

• Interact with internal and external stakeholders, including clients, partners, and board members, on behalf of the CEO.

• Maintain positive relationships and facilitate effective communication to enhance the CEO's network - Linkedin

Information Management:

• Organize and maintain files, records, and documents related to the CEO's activities and responsibilities.

• Provide timely access to information and resources needed for decisionmaking and planning.

Technology and Tools Management:

• Manage the CEO's technology tools, including devices, software, and communication platforms.

• Provide technical support and troubleshoot any issues related to technology and tools.

System: Google Drives & IT company

Professional Development and Networking:

• Stay updated on industry trends, best practices, and relevant topics to support the CEO's effectiveness.

• Participate in networking opportunities and events to enhance the CEO's connections and insights.

• CPD Points

Risk Management and Mitigation:

• Identify potential risks and develop strategies to mitigate them, ensuring business continuity and resilience

• Implement effective risk management practices across the group's operations and projects