A reputable company based in the North requires a Junior Creditors Clerk:

DUTIES:

• Capture, verify, and process supplier invoices accurately and timeously.
• Match invoices to purchase orders, delivery notes, and contracts.
• Ensure correct VAT treatment and compliance with financial policies.
• Reconcile supplier statements to the creditors ledger and resolve discrepancies.
• Maintain updated supplier information and ensure all documentation (banking details, compliance certificates, contracts) is valid.
• Communicate with suppliers regarding outstanding invoices, payment dates, and queries.
• Build and maintain professional relationships to ensure smooth operations.
• Prepare weekly/monthly payment batches (EFT, online banking, or system‑generated).
• Ensure payments are authorised according to company approval matrices.
• Reconcile creditors accounts and investigate variances or long‑outstanding items.
• Monitor age analysis and ensure accounts remain within agreed terms.
• Maintain accurate and organised filing systems (digital or manual).
• Assist with month‑end closing processes, including accruals and journals.
• Support audits by providing documentation, reconciliations, and explanations.
• Process credit notes, discounts, and adjustments where applicable.
• Compliance & Controls
• Ensure adherence to internal controls, procurement policies, and financial procedures.
• Flag irregularities, duplicate invoices, or potential fraud.
• Maintain confidentiality and data integrity at all times
• Liaise with procurement, warehouse, and operations teams to resolve invoice or delivery issues.
• Track and follow up on outstanding purchase orders or missing documentation.
• Assist with supplier onboarding and compliance checks.