EDUCATION AND EXPERIENCE

• 2+ years’ experience in travel coordination or executive support within a corporate travel environment.
  

• Associate or bachelor’s degree in Business, Hospitality, or related field preferred.

• Experience with third-party travel vendors preferred.

• Familiarity with international travel requirements, visas, home leave, and multi-leg itineraries.

• Proficient in Microsoft Outlook, Excel, Teams, and other business communication tools.

• Strong organizational, time management, and multitasking skills.

• Excellent written and verbal communication skills; capable of engaging executive-level staff.

• Detail-oriented with high accuracy and follow-through.

DUTIES AND RESPONSIBILITIES

Core Travel Coordination

• Review, process, and track incoming travel requests.

• Coordinate with travel agencies to secure options for complex domestic and international travel.

• Research and recommend destinations, accommodations, airlines, and transportation to enhance travel efficiency and reduce costs.

• Communicate with travelers to confirm itineraries, obtain approvals, and finalize bookings.

• Ensure compliance with corporate travel policies and approval processes.

• Maintain accurate records of travel requests, approvals, and confirmations.

• Provide timely updates and reminders regarding ticketing deadlines and travel documentation.

• Support logistical coordination for group travel and executive itineraries.

• Maintain travel-related invoices and reconcile monthly credit card statements.

• Communicate discrepancies, delays, or clarifications promptly to ensure financial accuracy.

• Assist with travel reporting, metrics, and spend analysis.

• Maintain discretion and confidentiality, particularly for executive travel.

Key Strategic Responsibilities

• Conduct detailed cost reviews and fare analysis for executives and staff travel.

• Advise on alternative ticketing strategies to reduce costs while meeting travel requirements.

• Coach and collaborate with in-house travel coordinators and travel agency partners on best practices.

• Manage home leave program coordination in partnership with Human Resources.

• Build and maintain vendor relationships to ensure smooth coordination at destination offices.

• Assist the Travel Manager with special projects, escalations, and process improvement initiatives.

How To Apply:

Contact Hire Resolve today for your next career-changing move

Our client is offering a highly competitive salary for this role based on experience.

You can also contact me directly at Hire Resolve mischa.bornman@hireresolve.us