With more than 34400 students, and approximately 1700 members of staff, the Durban University of Technology (DUT) is a leading university of technology proudly located in the beautiful cities of Durban and Pietermaritzburg, along the warm east coast of South Africa. Founded in April 2002 through the historic merger of the former ML Sultan Technikon and Technikon Natal, DUT has evolved into a modern, metropolitan, multi-campus university with roots tracing back to 1907.

Today, DUT is recognised nationally and internationally for its excellence in teaching and learning, research, innovation, entrepreneurship and engagement. A proud member of the International Association of Universities, DUT continues to expand its influence across South Africa and the world. In the 2025 Webometrics Rankings, DUT was ranked among the Top 6% of all universities and colleges worldwide, reflecting its academic excellence, research impact and strong global visibility.

DUT’s Philosophy of Education, “Our creativity and innovation shapes adaptive graduates who transform society” reflects the institution’s deep commitment to meaningful impact for societal transformation. Guided by its inspirational and aspirational ENVISION2030 strategy, which is rooted in DUT’s DNA of being ‘people-centred and engaged’ and ‘innovative and entrepreneurial’ and underpinned by its bespoke Living Values Framework, DUT focuses on ‘contributing to the improvement of lives and livelihoods’.

The University comprises six diverse Faculties:

1. Accounting and Informatics
2. Applied Science
3. Arts & Design
4. Engineering and the Built Environment
5. Health Sciences
6. Management Sciences

DUT also includes a Business School and the award-winning Institute for Water and Wastewater Technology (IWWT), amongst other research centres and institutes, reinforcing its role as a hub for knowledge, innovation and societal impact. Over the years, the University substantially grown its research output, dominating the UoT sector. This is evidenced by the steady increase of NRF-rated researchers and the notable, unprecedented award of seven NRF SARCHi Chairs in 2025. This impetus helps us to remain deeply engaged with our communities glocally, thereby transforming societies and economies.

At DUT, we believe in nurturing talent and empowering people to make a real difference. If you are passionate about contributing to education, research, innovation, entrepreneurship and engagement, DUT offers the ideal environment - Creative. Distinctive. Impactful.

Real Estate Management / Facilities & Maintenance

POST: Property Management Officer X2 (X1 DBN / X1 PMB)

Reference Number: 20001528 (DBN) / 20002062 (PMB)

Minimum Requirements:

• Diploma (NQF 6) in one of the following: Property Management / Real Estate.
• 3 - 5 years’ administrative or coordination experience in: Property administration/Facilities management/ Real estate, infrastructure, or asset-related environments.
• Valid driver’s licence (Code B or equivalent) – required to travel between DUT campuses and attend off-site property-related meetings, inspections, or engagements when necessary.

Key responsibilities:

• Maintain accurate, complete, and up-to-date records of the University’s property portfolio, including leases, agreements, approvals, and supporting documentation.
• Administer property documentation in line with approved governance, records-management, and audit requirements.
• Ensure effective document control, version management, and secure filing (physical and electronic) for all property records.
• Track property-related approvals and ensure documentation aligns with delegated authority frameworks.
• Provide general administrative support to the Property Management team.
• Development and maintenance of the utilities management system.
• Prepare and maintain new development and leasing files.
• Support the review and processing of lease documentation to ensure accuracy and completeness prior to approval.
• Assist with compiling submission packs for approvals and governance processes.
• Assist with the preparation, coordination, and administration of lease-related documentation, including Offers to Lease and Heads of Agreement.
• Track lease commencement, renewal, variation, and termination dates to ensure timely action and compliance.
• Maintain registers of active and expired leases and related contractual commitments.
• Escalate risks or non-compliance related to lease conditions to the relevant property manager.
• Provide administrative support during lease negotiations and property transactions as required.
• Liaise with internal stakeholders and external landlords or tenants on routine lease and property matters.
• Coordinate property-related meetings, including scheduling, agenda preparation, minute-taking, and follow-up of action items.
• Attend meetings with internal and external stakeholders, record minutes, and track action items
• Follow up on agreed actions and ensure timely closure.
• Provide professional administrative support to property managers, project teams, and senior stakeholders.
• Serve as a key administrative contact for tenant-related queries and coordination.
• Facilitate effective communication between internal departments and external service providers.
• Support tenants move-in and move-out processes, including inspections and documentation Facilitate timely and professional tenant communication.
• Support initiatives aimed at tenant satisfaction and retention.
• Capture, update, and maintain property and lease information on SAP, BI Launchpad, and other approved University systems.
• Respond timeously to data and reporting requests from management and oversight structures.
• Support compliance with applicable legislation, University policies, and governance frameworks related to property administration.
• Maintain auditable records aligned with institutional and regulatory requirements.
• Maintain records of inspections, safety checks, and compliance activities.
• Report identified risks, hazards, or non-compliance issues to relevant stakeholders.

Salary: Market related

Contact Person: Ms. Z.J. Ngcobo

Status of Position: Permanent

Applications should include:

• A fully completed prescribed application form which can be obtained from ac.za (under the QUICK LINKS tab - @careers)
• A detailed curriculum vita (explicitly stating experience or knowledge in the above-mentioned fields)
• Covering Letter
• Copies of all relevant academic records and certificates
• ID Copy
• Matric Certificate
• Current contact information of referees

Please note:

The University reserves the right not to appoint.

While the DUT strives to ensure equal opportunities, preference will be given to suitable candidates in accordance with the University’s Diversity, Equity and Inclusion Policy and aligned to its strategic objectives.

The Durban University of Technology reserves the right not to make an appointment.

Correspondence will only be made with shortlisted candidates. If you do not receive communication from the University, please consider your application unsuccessful.

Successful candidates will be subject to background checks, including qualification verification, reference checks, criminal record screening, and lifestyle audits for financially related positions. Submission of an application constitutes consent to these checks. The University may also require psychometric or other assessments where justified by the requirements of the position.