Purpose

The Creditors Clerk is responsible for the accurate and timely processing of local and foreign supplier invoices and payments within a retail environment.

The role includes verifying invoice information, maintaining supplier accounts, reconciling statements, and ensuring compliance with company policies and financial controls. This position plays a key role in supporting sound financial operations and maintaining positive supplier relationships.

About Cape Union Mart

Cape Union Mart is a leading South African retailer specializing in outdoor adventure gear, apparel, and equipment. With a proud heritage dating back to 1933, we are committed to delivering quality products and exceptional customer service. Our portfolio includes beloved brands such as Old Khaki, Poetry, and K-Way. As an innovative retailer, we leverage cloud technologies and AI-driven solutions to enhance our planning processes and improve decision-making.

Key Responsibilities

• Process stock, Agent’s commission and service invoices, including credit notes, accurately and timeously
• Process Letters of Credit (L/C) according to contractual obligations
• Onboarding of New Suppliers
• Reconcile supplier statements to monthly payments and investigate discrepancies
• Reconcile bank statements to payments register
• Follow up on outstanding documentation and resolve supplier queries
• Liaise with buyers, suppliers, and supply chain to resolve invoice or payment-related issues
• Prepare and process supplier payments in line with payment schedules, ensuring each payment is made within maximum banking facilities and in compliance with relevant Company Law Regulations
• Maintain accurate, complete, and up-to-date filing and creditor records
• Prepare weekly and monthly reporting for this function

Qualifications & Experience

• Matric (Grade 12)
• Diploma or Certificate in Accounting, Finance, or a related field (preferred)
• Minimum 2-3 years’ experience in foreign or local supplier payments, preferably within a retail environment

Skills & Competencies

• Proficiency in accounting software and ERP systems (e.g. Sage, SAP, QuickBooks)
• Strong Microsoft Excel skills for tracking, reconciliation, and reporting
• Solid understanding of accounts payable processes, controls, and reconciliations

• High attention to detail with a strong focus on accuracy
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to work effectively under pressure and meet deadlines

Other Requirements

• High level of professionalism and discretion when handling confidential financial information
• Proactive approach to problem-solving and continuous process improvement
• Ability to work independently while contributing effectively within a team environment

Please note: The Cape Union Mart Group is committed to transformation. Appointments and promotions will be made based on candidates who best meet the requirements for the position. Preference will be given to candidates who will enhance the diversity of the team, aligned to our Employment Equity plan.