Main Purpose: Manage and maintain the consumable warehouse at Bethal to ensure that the stock is available for issuing on request.

Key Performance Areas:

Receipt of consumables

• Control the receipt of consumables to ensure that the correct goods are received in accordance with the purchase order.
• Ensure that the prices reflected on invoices correspond with the prices on the orders.
• Approve invoices for payment.
• Complete a GRVs on Navision.
• Forward all invoices to Creditors Department for payment.

Issue of consumables

• Allocate and control timeous issuing of consumables to site as per requirements/requests and track progress daily.
• In case of consumables shortages, inform the Depot Manager to assist. Consult with Site Management on possible reallocation of overstocked consumables in sub stores within the group.
• Ensure proper authorization of requests.
• Ensure completion of waybills.
• Ensure that all issues are punched into Navision.

Administration and control

• Ensure consumables are stored in warehouse according to bin allocations for easy access.
• Ensure all consumables are identifiable per unique stock number.
• Cycle counts to be done daily.
• Determines stock levels, monitor the movement of stock and order additional items when required.
• Manage minimum and maximum stock levels, orders to be placed as soon as minimum stock level is reached.
• Follow up on order and delivery of stock on a daily basis.
• Any other job-related duties as required from time to time.

People management

• Assess the performance of Employees twice a year and keep record of assessments.
• Provide guidance and support where necessary.
• Do succession planning for responsible area.
• Identify training and development needs and recommend appropriate courses.
• Initiate and facilitate grievance and disciplinary procedures.
• Administer employee’s time and attendance and leaver requests.

Safety management

• Conduct weekly and monthly Supervisor’s inspections.
• Do daily toolbox and safety talks.
• Oversee loading and offloading of consumables.
• Ensure proper packing and stacking of consumables in relevant laydown areas and bin locations.
• Conduct job observations.
• Do task risk assessments.
• Draw up written safe work procedures.
• Report and investigate incidents, unsafe conditions and acts.
• Ensure compliance with the OHS Act including relevant regulations, SANS standards and other relevant procedures and instructions.

Competencies/skills:

• Ability to lead and motivate people.
• Good communication skills.
• Ability to take proactive action with regards to housekeeping and safety in the workplace/.
• Ability to promote effective teamwork.
• Ability to handle conflict situations effectively.

Preferred Requirements:

• Grade 12/N3
• Certificate or Diploma in Logistics Manager would be advantageous.
• 5 Years’ supervisory experience in a warehouse with relevant supervisory training.
• Knowledge of the OHS Act, relevant regulations and safety standards (risk assessments, safe work procedures and housekeeping practices).
• Computer literate (MS Office).